Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Printing an Envelope.

Automatically Printing an Envelope

by Allen Wyatt
(last updated August 25, 2016)

3

You may already know how to create an envelope and add it to your document—for instance, if you are writing a letter and you create the envelope so it is saved in a file with the letter. Word allows you to quickly and easily print an envelope directly to your printer, if you so desire. You do this by following these steps:

  1. Load your letter document.
  2. Display the Mailings tab of the ribbon.
  3. Click the Envelopes tool in the Create group. Word displays the Envelopes and Labels dialog box, with the Envelopes tab selected. (See Figure 1.)
  4. Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.

  5. Make any changes desired in the delivery or return addresses.
  6. Insert an envelope in the manual feed tray of your printer.
  7. Click on Print. The envelope is sent to your printer, and nothing is added to your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11738) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Printing an Envelope.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Browsing by Heading

The Object Browser can be a great (albeit underused) way of navigating through your document. One handy way to move about is ...

Discover More

Understanding the Clipboard

You can use the Clipboard to move information around in Word. You actually have access to two different clipboards in Word, ...

Discover More

Saving Movement on Enter with a Workbook

Press Enter when working in a workbook and Excel moves to a cell adjacent to the one in which you were working. If you want, ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Printing Unwanted Blank Envelopes

When you try to print an envelope in Word, it can be vexing if the envelope always goes through the printer and remains ...

Discover More

Envelopes and Labels Dialog Box Slow to Open

We all like Word to be snappy and responsive. Sometimes, though, it can be much slower than what we desire. One such time is ...

Discover More

Multiple Envelopes in One Document

Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2016-08-25 11:05:21

Benjamin C. Morin

I do the following:

If I use the "Normal Style" to create your letter; then I must select the letter address before displaying the Mailings Tab on the Ribbon. This will display the address on the Envelope screen on Step 3 above.

If I use the "No Spacing" style to create the letter; then the letter address will display on the Envelope screen automatically when I click on the Envelopes button. I don't need to select the address before displaying the Mailings Tabs. The steps above work with the "No Spacing" style.

I hope this helps.

Benjamin


2016-04-14 01:32:58

Paul

Yup, me too - address does not print on envelope


2014-05-07 11:06:03

RoyRushton

Unable toprint address on envelope


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.