Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Printing an Envelope.

Automatically Printing an Envelope

by Allen Wyatt
(last updated June 22, 2020)

You may already know how to create an envelope and add it to your document—for instance, if you are writing a letter and you create the envelope so it is saved in a file with the letter. Word allows you to quickly and easily print an envelope directly to your printer, if you so desire. You do this by following these steps:

Load your letter document.
Display the Mailings tab of the ribbon.
Click the Envelopes tool in the Create group. Word displays the Envelopes and Labels dialog box, with the Envelopes tab selected. (See Figure 1.)

Figure 1. The Envelopes tab of the Envelopes and Labels dialog box.

Make any changes desired in the delivery or return addresses.
Insert an envelope in the manual feed tray of your printer.
Click on Print. The envelope is sent to your printer, and nothing is added to your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11738) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Printing an Envelope.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 6 - 6?

2016-08-25 11:05:21

Benjamin C. Morin

I do the following:

If I use the "Normal Style" to create your letter; then I must select the letter address before displaying the Mailings Tab on the Ribbon. This will display the address on the Envelope screen on Step 3 above.

If I use the "No Spacing" style to create the letter; then the letter address will display on the Envelope screen automatically when I click on the Envelopes button. I don't need to select the address before displaying the Mailings Tabs. The steps above work with the "No Spacing" style.

I hope this helps.

Benjamin

2016-04-14 01:32:58

Paul

Yup, me too - address does not print on envelope

2014-05-07 11:06:03

RoyRushton

Unable toprint address on envelope

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