Using Function Keys

by Allen Wyatt
(last updated August 22, 2016)

3

Many WordTips readers have asked for a definitive list of function keys and their uses. The following table provides such a list. It is suitable for printing and handy reference while using Word.

Key to Press Action
F1: Invoke help system
Shift+F1: Context-sensitive help or reveal formatting
Ctrl+F1: (not assigned)
Alt+F1: Next field
Shift+Ctrl+F1: (not assigned)
Shift+Alt+F1: Previous field
Ctrl+Alt+F1: Display Microsoft System Information
F2: Move selection
Shift+F2: Copy selection
Ctrl+F2: Print Preview
Alt+F2: (not assigned)
Shift+Ctrl+F2: (not assigned)
Shift+Alt+F2: Save
Ctrl+Alt+F2: Open
F3: (not assigned)
Shift+F3: Change case of selection
Ctrl+F3: Cut selection to the Spike
Alt+F3: Create a Building Block entry
Shift+Ctrl+F3: Paste information from the Spike
Shift+Alt+F3: (not assigned)
Ctrl+Alt+F3: (not assigned)
F4: Repeat last action
Shift+F4: Repeat last Find or Go To operation
Ctrl+F4: Close window
Alt+F4: Quit
Shift+Ctrl+F4: (not assigned)
Shift+Alt+F4: Quit
Ctrl+Alt+F4: (not assigned)
F5: Go To
Shift+F5: Return to last edit location
Ctrl+F5: (not assigned)
Alt+F5: Restore program window size
Shift+Ctrl+F5: Edit bookmark
Shift+Alt+F5: (not assigned)
Ctrl+Alt+F5: (not assigned)
F6: Next pane
Shift+F6: Previous pane
Ctrl+F6: Next window
Alt+F6: Switch between dialog box and document
Shift+Ctrl+F6: Previous window
Shift+Alt+F6: Previous window
Ctrl+Alt+F6: (not assigned)
F7: Spell check
Shift+F7: Thesaurus
Ctrl+F7: (not assigned)
Alt+F7: Select next spelling error and display Context menu
Shift+Ctrl+F7: Update links
Shift+Alt+F7: Display Research task pane
Ctrl+Alt+F7: (not assigned)
F8: Extend selection
Shift+F8: Collapse selection
Ctrl+F8: (not assigned)
Alt+F8: Display Macros dialog box
Shift+Ctrl+F8: Start COL selection mode
Shift+Alt+F8: (not assigned)
Ctrl+Alt+F8: (not assigned)
F9: Update fields
Shift+F9: Toggle display of field code or results
Ctrl+F9: Insert field code braces
Alt+F9: Toggle display of all field codes or results
Shift+Ctrl+F9: Convert field to regular text
Shift+Alt+F9: Run GOTOBUTTON or MACROBUTTON from a field
Ctrl+Alt+F9: (not assigned)
F10: Show KeyTips
Shift+F10: Display Context menu
Ctrl+F10: Maximize document window
Alt+F10: Maximize program window
Shift+Ctrl+F10: (not assigned)
Shift+Alt+F10: Control Smart Tags
Ctrl+Alt+F10: (not assigned)
F11: Next field
Shift+F11: Previous field
Ctrl+F11: Lock a field
Alt+F11: Display VBA editor
Shift+Ctrl+F11: Unlock a field
Shift+Alt+F11: (not assigned)
Ctrl+Alt+F11: (not assigned)
F12: Save As
Shift+F12: Save
Ctrl+F12: Open
Alt+F12: (not assigned)
Shift+Ctrl+F12: Print
Shift+Alt+F12: (not assigned)
Ctrl+Alt+F12: (not assigned)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5990) applies to Microsoft Word 2007.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is one more than 2?

2013-12-05 19:41:08

Theresa

Hi, this is my first time using this forum or dialog message mode.

I need help on how to create a macro which will pick up the heading style (which I created and called Heading 9 which is an Appendix heading style that automatically typed in the title such as "APPENDIX A" automatically and remembers the numbering sequence for each subsequent Heading 9 style for each subsequent Appendix.

The macro is for any Appendix that has more than one page within that same Appendix, where its first-page heading 9 style would carry over to the next page and would read as follows:

Example: APPENDIX A Introduction, continued

Meaning for each appendix page thereafter (subsequent to the first appendix page) its appendix title should repeat the first-page heading 9 style with the comma and word "continued" added to the end of the heading title.

I would like a macro to automate all of this so I won't need to type it out each time. Can you help? Thanks in advance.


2012-12-22 18:23:25

SGray

I didn't know what format the list of keys was in, and I didn't like all the blue lines. I converted the whole thing to a table and reformatted it for better clarity. But it shows lots of combinations that I wasn't aware of. Very useful.


2012-12-21 05:31:08

Juan

Very useful tip, thanks!


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