Shortcut Key for Non-Breaking Space

by Allen Wyatt
(last updated May 15, 2020)

4

Omid has a document with many "optional hyphen" characters. He wants to replace all of them with a "non-breaking space," so he wonders if there is a keyboard shortcut for entering the non-breaking space in the document.

The quick answer is that yes, there is a keyboard shortcut for non-breaking spaces: it is Ctrl+Shift+Spacebar. This shortcut has actually been covered in a different WordTip.

That being said, it still sounds like Omid may be going through the document and replacing all those optional hyphens manually. (Whether those replacements should be made at all is, I suppose, beside the point.) There is a much faster way to do the replacement using Word's Find and Replace capabilities. Follow these steps:

  1. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  2. Figure 1. The Replace tab of the Find and Replace dialog box.

  3. In the Find What box, enter "^-" (without the quote marks). That is a carat character (Shift+6) followed by a dash.
  4. In the Replace With box, enter "^s" (again, without the quote marks). That is a carat character followed by a lowercase "s."
  5. Click on Replace All.
  6. Close the Find and Replace dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13408) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Designing Standard Tables

If you have a common table layout that you want to use again and again, you'd benefit by having an easy way to save that ...

Discover More

Understanding Functions

Do some macro programming in VBA and you'll quickly find out that you can use functions to extend the power and ...

Discover More

Table Numbers are Skipped

What do you do if you add numbered captions to an element of your document (such as tables) and Word skips a number? ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Using Function Keys

Want a great list that shows the purpose of each function key in Word? Here's the detail you need!

Discover More

Restoring a Keyboard Shortcut

Word uses keyboard shortcuts for all sorts of tasks. Sometimes you may create a shortcut that messes up one of the other ...

Discover More

Changing Characters on Keyboard Keys

Want to assign some fancy characters to keyboard keys for characters you seldom use? There are a couple of ways you can ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is six more than 7?

2021-08-18 20:58:31

Graham Charles

How can this be done in Word Online?


2020-05-15 10:45:06

Malcolm Patterson

Step 2 is not correct. Shift+6 is followed by a hyphen, not a dash.


2015-11-09 09:00:22

Steve Dunham

"Whether those replacements should be made at all": that reminds me that a long time ago, I and another editor were working on a document, and the writer informed us that he had found a lot of things that looked like degree symbols between words (those were nonbreaking spaces we had put in), so the writer removed them. It reminded us editors of the famous image of peasants with pitchforks at Gonesse attacking a hot air balloon.


2015-11-09 02:59:11

Markus Koschinsky

In a very similar fashion you can create a non-breaking dash: Ctrl-Shift-'-'


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.