Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Quotes.

Adding Quotes

Written by Allen Wyatt (last updated June 10, 2025)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

Normally, you add quote marks to your text as you type. There may be times, however, when you want to add the quote marks at a later time. For instance, while editing your document you may select some text and then want quote marks added around the selected text. You can accomplish this task with the following macro:

Sub AddQuotes()
    Dim sBegQ As String
    Dim sEndQ As String

    If Len(Selection.Range.Text) > 1 Then
        If Right(Selection.Range.Text, 1) = " " Then
            Selection.End = Selection.End - 1
        End If

        If Options.AutoFormatAsYouTypeReplaceQuotes Then
            sBegQ = Chr(147)
            sEndQ = Chr(148)
        Else
            sBegQ = Chr(34)
            sEndQ = Chr(34)
        End If

        Selection.InsertBefore sBegQ
        Selection.InsertAfter sEndQ
    End If
End Sub

The macro checks to make sure you have more than a single character selected. If so, then it makes sure the last character in the selection isn't a space, then determines the proper type of quote marks to use, based on whether you have Word's SmartQuotes turned on or not. The proper quotes are then placed before and after the selection.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13326) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Adding Quotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Adjusting Cell Margins for More White Space

Is the information in your cells too jammed up? Here are some ways you can add some white space around that information ...

Discover More

Adding a Macro to the Quick Access Toolbar

One of the easiest ways to quickly access a macro is to assign it to the Quick Access toolbar. Here's how you can make ...

Discover More

Read-Only Documents without a Password

Want to protect your document so it cannot be changed? There are a couple of ways you can do it, and not all of them ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Permanently Turning Off the Tracking of Formatting Changes

The Track Changes tool can be a great asset when you are working on a document with others. It can also be a hassle if ...

Discover More

Selecting a Word

Selecting text is a critical skill to possess when you want to work with a Word document. This tip explains how you can ...

Discover More

How Word Handles Abbreviations

Abbreviations appear all over the place in our society. If you want to understand how Word recognizes them (which it has ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is eight minus 3?

2025-06-10 09:35:47

Timothy J. McGowan

For court reporters and others who work with monospaced fonts or otherwise routinely use two or more spaces to separate sentences, a small tweak might be helpful.

Replace this...
If Right(Selection.Range.Text, 1) = " " Then
Selection.End = Selection.End - 1
End If

...with this.
While Right(Selection.Range.Text, 1) = " "
Selection.End = Selection.End - 1
Wend

2021-11-27 10:35:39

Karen Schouest

Thanks so much for this macro, Allen. I love it! In addition to the original code to use for manually selected text, I have also modified it to add numerous versions to automatically select from one to five words to the left or right and add the quotes. I then added those shortcuts to my text expander (I use InstantText, but this shortcut will work with any text expander that allows the use of commands). So, for example, I press the IT shortcut ql3 plus my marker key (semicolon for me), and it runs the macro, which automatically selects the 3 words to the left of my cursor, adds the quotes, and then unselects the text. Likewise, ql2 selects 2 words ("q" for "quotation marks"; "l" for "left"), qr2 adds quotation marks to the 2 words to the right of the cursor, etc. That's quicker and easier than remembering and pressing the numerous shortcut keys. Super-quick and easy! I think anything beyond 5 words is just as quick to manually select it rather than keep counting the words, and in that case, I use the original AddQuotes macro. Easy-peasy. Thanks for another great macro! :)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.