Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Fonts for AutoText Entries.

Changing Fonts for AutoText Entries

by Allen Wyatt
(last updated May 25, 2020)

3

Cynthia has a number of AutoText entries that are formatted using 11-pt Arial typeface. She wants to change these to 10-pt Times New Roman, so she is wondering if there is a way to change the font specification on these AutoText entries without having to recreate all of them.

The short answer is that you cannot edit AutoText entries, you can only replace them. Fortunately, it is not that difficult to do the replacing—just insert the entry, make the changes, select the entry, and save it using the same name as it previously had. Word asks you if you want to replace the entry; you should answer in the affirmative.

There is one caveat that has to do with where AutoText entries are stored. By default, they are stored in the Normal template file. You should note where the AutoText entry you are replacing is originally stored and make sure that you store the replacement in the same template. Fortunately, it is easy to tell if you stored the replacement AutoText entry in the wrong place. If Word doesn't ask if you want to replace the existing entry when you save the replacement, you then know that you saved the entry in a different template where there is no identically named AutoText entry to be replaced.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13287) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing Fonts for AutoText Entries.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is one more than 9?

2017-04-29 08:26:31

Jim

Is there a way to have auto text always use whatever font I am currently using? I don't always use the font in which I saved an auto text word. But I often find myself using an auto text word no matter what font I am using. This result in my either not allowing the auto text to insert the word (I just keep typing) or else allowing auto text to insert the word and then correcting the font.


2017-04-28 10:34:10

Oscar

I am wondering if there is no way to change the font of the AutoText even through a VBA script?


2016-12-05 17:17:31

Jim Feldman

The way autotext works is an example of why Word is not a great program. I want autotext words to use the font I am currently working in. The reason I save a word in autotext is so I don't have to type it again (regardless of the font I am currently working in). I don't save it so I don't have to type it again in a particular font.


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