Unwanted Font in Draft View

by Allen Wyatt
(last updated August 16, 2014)

3

Suddenly, all of Kathleen's documents (which she works with in Draft view) are in a typewriter font, maybe Times New Roman. Even though the formatting of the text is set to Arial (the font she has used for years because it's easier for her to read with her vision) that is not what displays. If Kathleen change to Print Layout view, it's Arial. But as a technical writer and fiction writer, she prefers working in Draft view. All of her documents have changed and she would love to know how to change it back.

There are times when—let's face it—Word simply gets confused. This may be one of those times, and the best way to figure out if this is the case is to simply restart the program. If you do, the problem might be fixed and you are "good to go." However, the confusion may be a little more persistent, in which case you'll want to follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll down to the Show Document Content section. (See Figure 1.)
  4. Figure 1. The advanced options of the Word Options dialog box.

  5. Clear the Use Draft Font in Draft and Outline Views check box.
  6. Click OK.

That should fix the problem. The key was that the font change affected only viewing the document in Draft view. Word treats Draft view as a minimalistic approach to Word, one in which fonts aren't normally that big of a deal. Clearing the check box (step 4) causes Word to pay a bit more attention to fonts in Draft view.

If you prefer to use a specific font when using Draft view (perhaps Arial), then you can leave the check box selected in step 4 and use the controls under the check box to specify the font Name and Size. Word will then override any font settings, while in Draft view, and use that single font to display everything.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13207) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Spelling Errors

When you are typing in a document, Word normally checks your spelling in the background, marking possible spelling errors as ...

Discover More

What Changes Did I Make In that Template?

When you make changes that affect a template, Word usually asks you if you want to save those changes when you exit the ...

Discover More

Preventing the Left Margin of a Footer from Moving

When you print a document, does the position of the page footer seem to move left and right? This could have to do with how ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Changing from Pirated to Permitted Software

When you install Microsoft Office, you are required to enter a product key that unlocks the software for your use. This ...

Discover More

Understanding the Clipboard

You can use the Clipboard to move information around in Word. You actually have access to two different clipboards in Word, ...

Discover More

Turning Off a Startup Sound

If you hear a sound when you start Word, it is because of some settings within Windows itself. You can use the Control Panel ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2016-04-02 02:50:01

guillaume

You solved my problems, as usual. Thank you Allen!


2014-08-16 08:06:00

Lee Batchelor

I agree with Dr. Bartolo.

I use Word 2010, and the comment: "Word treats Draft view as a minimalistic approach to Word, one in which fonts aren't normally that big of a deal" is not quite true. On the contrary, fonts are a big deal in all media!

All fonts displayed on computer monitors need to be sans serif fonts because even with high resolution monitors, serif fonts do not appear sharp enough for the human eye to effectively resolve. This is troublesome for Kathleen because she indicates that here vision is not 100 percent. In my response to her, I suggested she try using the Calibri font in place of the Arial font. The Arial font is very dated and Calibri was designed by Microsoft as a Clear Type font, very suitable for online viewing. The more control we have over font choice, the better.

- Lee Batchelor
Technical Writer, Technical Writing Instructor and Course Designer (Humber College, Toronto)


2014-08-16 04:55:47

Dr. Bartolo

In Office 2013 Microsoft seem to have taken the minimalist approach to an extreme - one I personally do not welcome. So, for example, a footnote that prints out as a raised, smaller character now, confusingly, appears in draft view as a normal character and not raised at all. It looks fine in print layout view

Considering that it is not that long ago that Microsoft called the draft view "normal view", it is odd that they have made this sort of change. The draft view has many advantages over print layout, and it is a shame to see Microsoft relegating draft view more and more.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.