Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Dialog Box Pull-Down List Item Order.

Changing Dialog Box Pull-Down List Item Order

by Allen Wyatt
(last updated December 11, 2017)

1

Sue uses a lot of cross-references (tables, figures, headings, numbered items, etc.) in her documents. In the Cross Reference dialog box (References | Cross-reference) the top item in the Insert Reference To pull-down list is, invariably, not the one she uses. This requires her to go through an extra step to select what she wants before adding the cross-reference. For example, when she wants to add a cross-reference to a table or figure, the top item in the list (which is the default) is Entire Caption. However, her usual selection is Only Label and Number. Sue wonders if there is a way to change the order of the items in the Insert Reference To pull-down list within the Cross Reference dialog box.

While it is possible to customize some options in Word, the pull-down lists and information within dialog boxes are hard-coded into the program. This means that they cannot be changed through any routine configuration changes in Word. The only way around this is to bypass the dialog box completely by recording a macro that accomplishes what you want done. Then, when you later need to add your cross-reference you can use the macro to do the "heavy lifting" for you.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8022) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Changing Dialog Box Pull-Down List Item Order.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Disabling the Caps Lock Key

A few tips and tricks for working around the dratted Caps Lock button.

Discover More

Distributing Columns Evenly

When you want the horizontal space in a table to be divided evenly among the columns in the table, you'll love this tip. ...

Discover More

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Using the Style Area

The style area is an esoteric feature of Word that allows you to easily see the styles applied to the paragraphs in your ...

Discover More

Switching between a Dialog Box and the Document

Word uses lots of dialog boxes as a way of setting configuration options and gathering information from users. When ...

Discover More

Making Word Remember My Settings

Ever had the experience of setting some configuration option in Word, only to have the option revert to a different ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven more than 3?

2017-12-11 06:52:29

Thomas Redd

It would help to add what she uses to the quick tool bar too. That would be a one click stop. Right click what you want and add to the quick tool bar.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.