Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a Cross-Reference to an Item in a List.

Inserting a Cross-Reference to an Item in a List

by Allen Wyatt
(last updated October 24, 2017)

1

In other issues of WordTips you learn how to sequentially number elements of your document. Word also allows you to cross-reference to sequentially numbered items. For instance, you could have a cross-reference in text to a specific table or figure. (Tables and figures are often sequentially numbered.) This is done by following these steps:

  1. Select the sequence field you want to cross-reference.
  2. Assign a bookmark to the field.
  3. Position the insertion point where you want the cross-reference to appear.
  4. Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
  5. Type seq followed by the name of the element you are cross-referencing (these two things are the entire field used as the sequence field in step 1, followed by the bookmark name used in step 2. Thus, if the sequence field you want to cross reference is seq figures and you assigned it a bookmark name of Figures09, then the cross-reference would be seq figures Figures09.)
  6. Press F9 to update the field information. Word replaces the field with the next number in the sequence you have specified.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13031) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting a Cross-Reference to an Item in a List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Short-Lived Book1

If you have a problem that crops up when you first start Excel, it can be a bear to track down the cause of the problem. ...

Discover More

Adding Borders

Adding borders to a cell (or range of cells) is a common way to draw attention to the cell contents. Sheets provides a ...

Discover More

Changing Spacing Between Table Cells

Need to adjust the space between individual cells in a table? Word gives you a good deal of control over this spacing, as ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Locating Locked Fields

A field can be locked or unlocked, and its condition controls whether it is updated automatically or not. If you want to ...

Discover More

Updating Fields in Locked Forms

Updating form fields in Word can be confusing, especially when the fields are locked in a form. This tips explains why ...

Discover More

Inserting Summary Information

Want to insert into your document those snippets of information that you know Word maintains about your document? It's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 6?

2015-01-15 16:26:47

Michael Delaney

The INSERT Ribbon actually has a Cross-reference button that allows you to select an item in a list and put in a reference to it. Much easier!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.