Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Formatting Labels.
Written by Allen Wyatt (last updated November 21, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, as it allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.
There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. (To display the dialog box, display the Mailings tab of the ribbon and click the Labels tool in the Create group near the left side of the ribbon.) All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.
When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12898) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Formatting Labels.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Want the text printed on your labels to be centered vertically? It's not that hard, and this tip shows the easiest method.
Discover MoreOnce you create a custom label layout it is a good idea to backup the layout on a different hard drive in the event of a ...
Discover MoreWant an easy way to create your own return address labels? Word provides the tool as a feature of the program.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments