Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Formatting Labels.

Formatting Labels

by Allen Wyatt
(last updated January 18, 2014)

Many people use the Envelopes and Labels capabilities of Word to create labels. This handy feature is great, as it allows you to quickly create a full sheet of labels. When faced with the prospect of formatting your labels, you may be tempted to create the labels first and then format them once the entire sheet is created.

There is a faster way, however: Simply format the label as you create it in the Envelopes and Labels dialog box. (To display the dialog box, display the Mailings tab of the ribbon and click the Labels tool near the left side of the ribbon.) All you need to do is type in your label, as you regularly do, select the portion of the text you want to format, and then right-click on the selection. Word displays a Context menu from which you can choose Font or Paragraph. Use either one to make your label look exactly the way you want it.

When you are done, go ahead and click on New Document. Word creates your sheet of labels, but no additional formatting should be necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12898) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Formatting Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Alerts About Approaching Due Dates

You may use Excel to track due dates for a variety of purposes. As a due date approaches, you may want that fact drawn to ...

Discover More

Deleting Old Data from a Worksheet

If you keep on-going data in a worksheet, some of your data—over time—may need to be deleted. If you have an ...

Discover More

Formatting Endnote Reference Marks

The reference marks used for endnotes are, by default, formatted "good enough" for most people. If you are one of those ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Saving Money on Printing Labels

Labels can be expensive, and a little common sense will help you waste less money as you try to get your labels to appear ...

Discover More

Adding Addresses To a Set of Address Labels

Got a bunch of pages labels and you need to insert a label into the middle of the bunch? This isn't easy to do in Word, ...

Discover More

Making Use of Extra Labels

Got extra labels left over after printing a mail merge? Here's what you can do to put those labels to good use.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.