Controlling the Heading Levels Displayed in the Navigation Pane

by Allen Wyatt
(last updated June 27, 2020)

1

Mary Anne works as a freelance editor of academic documents. Very frequently, they contain Level 3 headings as well as Levels 1 and 2. She wonders if there is any way to make the Level 3 headings display in the Navigation pane. Mary Anne opens the Navigation pane as a matter of course when working on her documents and the disappearance of Level 3 heads is a nuisance.

The easiest way to control how many heading levels are displayed in the Navigation pane is to follow these steps:

  1. Display the Navigation pane as you normally would.
  2. Make sure the Headings tab is displayed in the Navigation pane. (A different tab may be displayed if you previously used the Navigation pane to display the results of a Find and Replace operation.)
  3. Right-click on any heading in the Navigation pane. Word displays a Context menu.
  4. Choose the very last option, Show Heading Levels. Word displays a fly-out menu that lists all the heading levels you can display. (See Figure 1.)
  5. Figure 1. You can specify which heading levels are displayed in the Navigation pane.

  6. On the fly-out menu, click the lowest heading you want displayed. For instance, if you want all headings through Heading 3 displayed, click on the Show Heading 3 option. Both the fly-out menu and the Context menu disappear.

What you see in the Navigation pane should be immediately updated. If you don't see all the headings you expected, then you'll want to check to make sure that the headings are actually formatted using the necessary heading styles (Heading 1, Heading 2, Heading 3, etc.). You should note, as well, that if a heading is contained within a table, then there is a very good chance that the heading won't appear in the Navigation pane. Word "overlooks" these headings, for some reason.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13776) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Limiting Lines in a Table Cell

When creating tables, Word automatically sets the size of the cells. But what if you want to make sure each cell is a ...

Discover More

Calculating the Day of the Year

Need to know what day of the year a certain date is? You can figure it out easily using the formulas in this tip.

Discover More

Noting Formatting Inconsistencies

When you create a document, Word is constantly checking behind the scenes to make sure that what you type makes sense. ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Viewing Multiple Pages

If you have a large monitor, you can view more than one page at a time in Word. This is very handy when you want to ...

Discover More

Making the Paste Options Button Option Persistent

It is nice when you change settings in Word and the program remembers your settings from session to session. In this tip ...

Discover More

Using Text Boundaries

Text boundaries can help you better visualize where text can appear in your document. The feature is easy to turn on and ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 8?

2020-06-28 15:50:59

Carrie C.

Strangely, this is exactly what I was wondering about with documents I'm about to start editing!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.