Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Indexing Based on a Range of Letters.

Indexing Based on a Range of Letters

Written by Allen Wyatt (last updated January 23, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

Word allows you to create indexes for your documents easily and quickly. Other issues of WordTips have discussed how to create index entries and subentries. Once this is done, you can create an index for a range of letters by following these steps:

Place the insertion point at the location in your document where you want the partial index created.
Press Ctrl+F9 to insert field brackets. Make sure the insertion point stays between the brackets.
Type index \p followed by the range of letters for which you want an index. For instance, you could type index \p D-R to specify you only wanted an index created for index entries beginning with the letters D—R, inclusive.
Press F9 to update the field information. Word replaces the field with the partial index.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12395) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Indexing Based on a Range of Letters.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Hiding Macros

Don't want a particular macro to be visible in the Macros dialog box? Once you understand the criteria that Word uses ...

Discover More

Searching Comments

Need to find that misplaced comment in your worksheet? It's easy to do using the Find and Replace capabilities of Excel.

Discover More

Hiding a Huge Number of Rows

Need to hide a large number of rows? It's easy to do if you combine a few keyboard shortcuts. Here are several techniques ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Improper Index References

When indexing a document, you may get some funny results once in a while. If you get single index entries when you were ...

Discover More

Creating a Normal Index

Adding an index to a document is an easy task. There are a couple of ways you can do it, as described in this tip.

Discover More

Creating an Index Entry

In order to create an index, you first need to create the entries that will be used to compile the index. Here's how you ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 1 + 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.