Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying an Index Page-Range Separator.

Specifying an Index Page-Range Separator

by Allen Wyatt
(last updated March 30, 2019)

When you insert the index field in your document you can indicate how you want Word to separate page ranges in your index. Normally, Word uses a dash to separate the numbers in a range, as in the following example:

Widgets: 27—41

For some specialized indexes, you may want to use a different character other than a dash. You specify a different page range separator by adding the \g switch to your index field, followed by the character to use as a divider. For instance, the following field use specifies that a colon be used instead of a dash:

{index \g :}

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12592) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Specifying an Index Page-Range Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding a Huge Number of Rows

Need to hide a large number of rows? It's easy to do if you combine a few keyboard shortcuts. Here are several techniques ...

Discover More

Hiding Columns Not within a Date Range

Want to automatically hide some columns that don't meet a date criterion that you set? You can't do it automatically, but ...

Discover More

Removing All File Properties

Want to get rid of any properties you've created for a document? You can do so by using the short macro described in this ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Putting Bold Words in an Index

There are several ways you can create an index in Word, but the first step is always to figure out what should go in the ...

Discover More

Including Section Numbers in an Index

When you use Word to create your index, you'll normally only include a page number in the index. If you want to create an ...

Discover More

Creating a Normal Index

Adding an index to a document is an easy task. There are a couple of ways you can do it, as described in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 3?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.