Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Hidden Text.

Replacing Hidden Text

by Allen Wyatt
(last updated March 19, 2016)

If you have a document full of hidden text, you may wonder how to convert all that text so it is non-hidden. The answer is to use Word's Find and Replace feature. Follow these steps:

  1. Press Ctrl+Home to jump to the beginning of the document. (This isn't technically necessary, but makes finding and replacing just a bit easier.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. Click the More button, if it is available. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. Make sure there is nothing in the Find What box, and that the insertion point is in the box.
  6. If the No Formatting button is available, click it.
  7. Click the Format button and choose Font. Word displays the Find Font dialog box. (See Figure 2.)
  8. Figure 2. The Find Font dialog box.

  9. Click the Hidden check box. A check mark should appear in the check box. (If a check mark doesn't appear, keep clicking the check box until one does.)
  10. Click OK. The Find Font dialog box disappears, and the word "Hidden" appears beneath the Find What box.
  11. Make sure there is nothing in the Replace With box, and that the insertion point is in the box.
  12. If the No Formatting button is available, click it.
  13. Click the Format button and choose Font. Word displays the Replace Font dialog box.
  14. Click the Hidden check box twice. The check box should be empty. (If it is not empty, keep clicking the check box until it is.)
  15. Click OK. The Replace Font dialog box disappears, and the words "Not Hidden" appear beneath the Replace With box.
  16. Click Replace All.

This series of steps finds all the text in the document that has the Hidden attribute set. It then turns off the attribute, so that none of your text is hidden any more.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12252) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Replacing Hidden Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving a Workbook in a Macro

Does your macro need to make sure that the workbook being processed is saved to disk? You can add the saving capability ...

Discover More

Can't Access the Registry

Many Windows applications rely on information stored in the Registry. If that information cannot be accessed, the ...

Discover More

Repeating Rows for a Table Footer

Word allows you to specify rows that should be repeated at the top of a table when that table extends beyond the bottom ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Making Ctrl+F Work Traditionally

One change introduced in Word 2010 was the new navigation pane that is used for simple searching of information. This ...

Discover More

Finding Quoted Text in VBA

Macros are created for all sorts of purposes in creating, editing, and processing documents. You might want to use a ...

Discover More

Replacing an X with a Check Mark

In order to provide a finishing touch to your document, you may want to replace mundane X marks with fancier check marks. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.