Protecting Document Areas from Global Replacements

by Allen Wyatt
(last updated June 25, 2022)

1

Fred often needs to use Find and Replace in editing his documents. However, there are certain areas of the documents in which he wants nothing changed. Short of changing those areas to images (which Fred is loath to do), he wonders if there is a way to lock or protect those areas so he can still use global replacing in the rest of the document.

The only way to do this is to place the information you don't want changed into its own section, and then protect that section. Specifically, place a continuous section break just before what you want to protect and then place one just after the information. Then, apply the protection as described in this tip:

https://tips.net/T7071

If your document includes multiple blocks of text that need to be protected, you'll need to mark each of those blocks with section breaks and apply the protection to each of them.

Once successfully completed, you can use Replace All in your document, and the info in protected sections will not be disturbed.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10271) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Protecting Your Revisions

Want to protect your documents so that people can't edit them without you knowing about it? One way is to make sure that ...

Discover More

Maintaining Delivery Address Information for Envelopes

Using the Envelopes and Labels dialog box to print envelopes is quick and easy. It can also be frustrating, however, ...

Discover More

Turning Off the Date and Time Shown in a Comment

When you add a comment to a document, Word helpfully includes the date and time that the comment was added. If you don't ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Finding Quoted Text in VBA

Macros are created for all sorts of purposes in creating, editing, and processing documents. You might want to use a ...

Discover More

Replacing without Automatically Finding

When you use Word's Find and Replace capability, clicking the Replace button performs the replacement and automatically ...

Discover More

Replacing Hidden Text

Word allows you to format text so it can be easily hidden from view and from printing. If you want to convert the hidden ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 1?

2022-06-25 06:57:11

Timothy Rylatt

"The only way to do this is to place the information you don't want changed into its own section, and then protect that section."

This is incorrect. The text can be placed inside a Rich Text Content Control with its properties set to disable editing and deletion.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.