Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Bookmark List with Contents.

Printing a Bookmark List with Contents

Written by Allen Wyatt (last updated January 10, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

Alberto uses bookmarks extensively in his documents. He would like to be able to print out a list of all the bookmarks in a document, along with any text that each bookmark may contain.

In other issues of WordTips there have been various macros that allow the printing of a list of bookmarks in a document. Those macros, however, fell short of actually printing the contents of the bookmarks. This macro will actually print the contents:

Sub PrintBookMarks()
    Dim B As Bookmark

    Selection.TypeParagraph
    Selection.InsertBreak Type:=wdColumnBreak
    Selection.TypeText Text:="Bookmark list for "
    Selection.TypeText Text:=ActiveDocument.Name
    Selection.TypeParagraph
    For Each B In ActiveDocument.Bookmarks
        Selection.TypeText Text:=.Name
        Selection.TypeParagraph
        Selection.TypeText Text:=.Range.Text
        Selection.TypeParagraph
        Selection.TypeParagraph
    Next B
    Selection.InsertBreak Type:=wdColumnBreak
End Sub

The key here is to print the .Range.Text property of each bookmark. Of course, if a bookmark doesn't contain a range of text (perhaps it marks a singular location in a document), then nothing will print for that particular bookmark.

There are also some third-party utilities that may be helpful in managing your bookmarks (including printing them out). One such utility is called Word uTIlities, and you can find it here:

http://insight.trueinsight.za.com/word/word-utilities

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12228) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing a Bookmark List with Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Noting Table Rows Containing a Character

If you want to have Word highlight rows in a table that contain a certain character, you need to resort to using a macro. ...

Discover More

Printing Styles in a Macro

There may be times when you want your macro to print out a list of styles in the document. If so, then you can do it with ...

Discover More

Setting Default Print Margins

Don't like the print margins that Excel uses by default? You can change the default by changing the workbook on which ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Getting the Names of Defined Bookmarks

When creating a macro, you may need to determine the names of the bookmarks in the document. You can do this using the ...

Discover More

Understanding and Using Bookmarks

Bookmarks are a great feature you can use to mark the location of text or to mark a position within a document. They can ...

Discover More

Determining the Number of Bookmarks Defined in a Document

If you develop a macro that needs to work with bookmarks defined in a document, it is inevitable that you will need a way ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is one less than 9?

2022-10-11 09:16:17

Melissa

Can you provide instructions on how to reorder bookmarks in Word? I can't find this info anywhere! Some bookmarks were missed and I need to add them and place in the correct order.

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.