Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Getting Information About Fields.

Getting Information About Fields

by Allen Wyatt
(last updated August 29, 2015)

Many of the tips on how to get the most out of Word involve the use of fields. The proper and creative use of fields can increase your productivity with Word quite substantially. The problem is there is no printed information provided with Word that tells you how to use the fields. (The Word documentation is worthless in this area.) The best way you can get information about fields is to use the on-line documentation in the following manner:

  1. Make sure the Insert tab of the ribbon is displayed.
  2. Click Quick Parts in the Text group, and in the resulting choices choose Field. Word displays the Field dialog box. (See Figure 1.)
  3. Figure 1. The Field dialog box.

  4. In the left column, use the Categories drop-down list to choose a category of field in which you are interested.
  5. In the right column, make sure you can see the field about which you want more information.
  6. Click on the question mark icon in the upper-right corner of the Field dialog box.
  7. Click on the name of the field about which you want more information. Word displays detailed Help information about the field.

When you are through reviewing the help information on the field, you can close the Help window and continue with your use of Word.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9741) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Getting Information About Fields.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing What Is Pasted in a Dialog Box

When you record a macro, Word very literally records what you do. This includes filling in various settings in dialog boxes. ...

Discover More

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More

Combining Columns

Need to concatenate the contents in a number of columns so that it appears in a single column? Excel has no intrinsic way to ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Understanding the Advance Field

You can use the Advance field to change where text is positioned in your document. This tip shows how to use it and the ...

Discover More

Special Characters in Fields

If you try to add a quote mark or a backslash as part of a field parameter or switch, you may be surprised at what you ...

Discover More

Using TC Fields for Notes

The TC field is normally used in constructing manual Tables of Contents. The way the field works, however, makes it a natural ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 + 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.