Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Bookmark List with Contents.

Printing a Bookmark List with Contents

by Allen Wyatt
(last updated April 2, 2013)

Alberto uses bookmarks extensively in his documents. He would like to be able to print out a list of all the bookmarks in a document, along with any text that each bookmark may contain.

In other issues of WordTips there have been various macros that allow the printing of a list of bookmarks in a document. Those macros, however, fell short of actually printing the contents of the bookmarks. This macro will actually print the contents:

Sub PrintBookMarks()
    Dim B As Bookmark

    Selection.TypeParagraph
    Selection.InsertBreak Type:=wdColumnBreak
    Selection.TypeText Text:="Bookmark list for "
    Selection.TypeText Text:=ActiveDocument.Name
    Selection.TypeParagraph
    For Each B In ActiveDocument.Bookmarks
        Selection.TypeText Text:=B.Name
        Selection.TypeParagraph
        Selection.TypeText Text:=B.Range.Text
        Selection.TypeParagraph
        Selection.TypeParagraph
    Next B
    Selection.InsertBreak Type:=wdColumnBreak
End Sub

The key here is to print the .Range.Text property of each bookmark. Of course, if a bookmark doesn't contain a range of text (perhaps it marks a singular location in a document), then nothing will print for that particular bookmark.

There are also some third-party utilities that may be helpful in managing your bookmarks (including printing them out). One such utility is called Word uTIlities, and you can find it here:

http://insight.trueinsight.za.com/word/word-utilities

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12228) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Printing a Bookmark List with Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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