Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Bookmark List with Contents.

Printing a Bookmark List with Contents

Written by Allen Wyatt (last updated January 10, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

Alberto uses bookmarks extensively in his documents. He would like to be able to print out a list of all the bookmarks in a document, along with any text that each bookmark may contain.

In other issues of WordTips there have been various macros that allow the printing of a list of bookmarks in a document. Those macros, however, fell short of actually printing the contents of the bookmarks. This macro will actually print the contents:

Sub PrintBookMarks()
    Dim B As Bookmark

    Selection.TypeParagraph
    Selection.InsertBreak Type:=wdColumnBreak
    Selection.TypeText Text:="Bookmark list for "
    Selection.TypeText Text:=ActiveDocument.Name
    Selection.TypeParagraph
    For Each B In ActiveDocument.Bookmarks
        Selection.TypeText Text:=.Name
        Selection.TypeParagraph
        Selection.TypeText Text:=.Range.Text
        Selection.TypeParagraph
        Selection.TypeParagraph
    Next B
    Selection.InsertBreak Type:=wdColumnBreak
End Sub

The key here is to print the .Range.Text property of each bookmark. Of course, if a bookmark doesn't contain a range of text (perhaps it marks a singular location in a document), then nothing will print for that particular bookmark.

There are also some third-party utilities that may be helpful in managing your bookmarks (including printing them out). One such utility is called Word uTIlities, and you can find it here:

http://insight.trueinsight.za.com/word/word-utilities

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12228) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing a Bookmark List with Contents.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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What is 2 + 2?

2022-10-11 09:16:17

Melissa

Can you provide instructions on how to reorder bookmarks in Word? I can't find this info anywhere! Some bookmarks were missed and I need to add them and place in the correct order.

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