Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Erratic Behavior of Ctrl+PgDn.
by Allen Wyatt
(last updated May 10, 2016)
Want to see something interesting? Try these steps:
Figure 1. The Find tab of the Find and Replace dialog box.
Did you notice how the same shortcut key (Ctrl+PgDn) worked differently in steps 3 and 10? This may seem odd to you, but there is a perfectly reasonable explanation for it. (Remember—this is a feature of Word, not a quirk or a bug. :>))
One of the features of Word that is often overlooked is called the Object Browser. When you first start a session with Word, the default browsing mode is to browse by page. But Word's Object Browser works with a variety of objects, not just the tops of pages. You can see which objects are available for browsing by clicking on the Object Browser tool, which is the small "dot" near the bottom of the vertical scroll bar, or by pressing Ctrl+Alt+Home. (See Figure 2.) In the resulting palette of objects you can pick from twelve different options. Once you do, the Previous and Next buttons (which surround the Object Browser tool near the bottom of the vertical scrollbar) and the Ctrl+PgUp and Ctrl+PgDn shortcut keys now browse for those objects.
Figure 2. The Browser controls in Word.
One of the objects for which you can use the Object Browser is Find. When you choose Find from the Object Browser palette, Word displays the Find tab of the Find and Replace dialog box, just as if you had pressed Ctrl+F. Doing a find operation in this manner resets the Object Browser so that Ctrl+PgUp and Ctrl+PgDn now find previous and next occurrences of whatever you searched for.
As an interesting aside, pay particular attention to the color of the Previous and Next buttons that surround the Object Browser tool. If the buttons are black, then the Object Browser is set to Page, which means that Ctrl+PgUp and Ctrl+PgDn will jump to the tops of pages. If the buttons are blue, then the Object Browser is set to some other type of object, and the two shortcut keys will only find whatever object has been selected. (See Figure 3.)
Figure 3. The Browser controls change color.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12195) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Erratic Behavior of Ctrl+PgDn.
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