Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stepping Through Head Formats.

Stepping Through Head Formats

by Allen Wyatt
(last updated July 19, 2018)

3

If you have a document that you want to format, you may not know exactly which type of heading you want to apply to your text. Word provides several different levels of headings, each defined by styles Heading 1 through Heading 9. You can quickly apply heading styles in your document by remembering a couple of helpful keystrokes:

  1. Position the insertion pointer in the paragraph you want to format as a heading.
  2. Press Shift+Alt+Left Arrow. The paragraph is formatted as Heading 1.
  3. Press Shift+Alt+Right Arrow. The paragraph is formatted as Heading 2.
  4. Continue pressing Shift+Alt+Right Arrow. The paragraph formatting steps through the rest of the headings, up through Heading 9.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13257) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Stepping Through Head Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adjusting Values with Formulas

Paste Special is a great tool that allows you to modify the values in a range of cells in your worksheets. You may want, ...

Discover More

Excel 2010 PivotTables for the Faint of Heart (Table of Contents)

PivotTables are a powerful tool for consolidating huge amounts of data. PivotTables 2010 for the Faint of Heart ...

Discover More

WordTips Ribbon 2019 Archive (Table of Contents)

WordTips is a weekly newsletter that provides tips on how to best use Microsoft's word processing software. At ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Changing the Style Gallery

The style gallery appears on the Home tab of the ribbon. You may want to modify how Word displays styles within the ...

Discover More

Inserting a Cross-Reference to the First Style on a Page

A common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the ...

Discover More

Searching for Styles

If you use styles to format your text, you can later search for words and phrases that are formatted using various ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 8?

2014-09-29 10:18:56

Jenny

You can also right click on the heading in the navigation pane and promote, demote, move the section, delete the section, etc. If you promote a heading, all the ones below also promote. Very handy.


2014-09-29 01:43:22

Andrew

Thanks for the tip.

I use alt-ctrl-1 for heading 1, alt-ctrl-2 for heading 2 and alt-ctrl-3 for heading 3. However, it doesn't work beyond heading 3.


2014-09-27 11:35:31

Aprile

Once you have your heading styles set up, you can tab to next level or shift tab for previous level too.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.