Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stepping Through Head Formats.
If you have a document that you want to format, you may not know exactly which type of heading you want to apply to your text. Word provides several different levels of headings, each defined by styles Heading 1 through Heading 9. You can quickly apply heading styles in your document by remembering a couple of helpful keystrokes:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13257) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Stepping Through Head Formats.
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The style gallery appears on the Home tab of the ribbon. You may want to modify how Word displays styles within the ...
Discover MoreA common way to set up a header is to have it refer to the first occurrence of a heading on the page. (Think how the ...
Discover MoreIf you use styles to format your text, you can later search for words and phrases that are formatted using various ...
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2014-09-29 10:18:56
Jenny
You can also right click on the heading in the navigation pane and promote, demote, move the section, delete the section, etc. If you promote a heading, all the ones below also promote. Very handy.
2014-09-29 01:43:22
Andrew
Thanks for the tip.
I use alt-ctrl-1 for heading 1, alt-ctrl-2 for heading 2 and alt-ctrl-3 for heading 3. However, it doesn't work beyond heading 3.
2014-09-27 11:35:31
Aprile
Once you have your heading styles set up, you can tab to next level or shift tab for previous level too.
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
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