Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Stepping Through Head Formats.

Stepping Through Head Formats

by Allen Wyatt
(last updated September 27, 2014)

3

If you have a document that you want to format, you may not know exactly which type of heading you want to apply to your text. Word provides several different levels of headings, each defined by styles Heading 1 through Heading 9. You can quickly apply heading styles in your document by remembering a couple of helpful keystrokes:

  1. Position the insertion pointer in the paragraph you want to format as a heading.
  2. Press Shift+Alt+Left Arrow. The paragraph is formatted as Heading 1.
  3. Press Shift+Alt+Right Arrow. The paragraph is formatted as Heading 2.
  4. Continue pressing Shift+Alt+Right Arrow. The paragraph formatting steps through the rest of the headings, up through Heading 9.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13257) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Stepping Through Head Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Forms

If you have ever created several documents that contain the same basic information with only a few minor differences, then ...

Discover More

Clearing Large Clipboard Entries

Need to clear out a large amount of information saved on the Clipboard? All you need to do is to replace it with a small ...

Discover More

Pay Attention to Case when Searching for ASCII Codes

Word allows you to search for specific ASCII codes in a document. If you use codes to search for alphabetic characters, you ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

One Change Affects Everything

Have you ever made one formatting change in your document, only to see that change applied to all the paragraphs in the ...

Discover More

Using Hidden Styles

Using styles to format templates can save a lot of time and ensure consistency when working on several documents. Some styles ...

Discover More

Checking Bilingual Documents

Do you routinely work with multiple languages in your documents? If so, you may appreciate the suggestions in this tip, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 - 2?

2014-09-29 10:18:56

Jenny

You can also right click on the heading in the navigation pane and promote, demote, move the section, delete the section, etc. If you promote a heading, all the ones below also promote. Very handy.


2014-09-29 01:43:22

Andrew

Thanks for the tip.

I use alt-ctrl-1 for heading 1, alt-ctrl-2 for heading 2 and alt-ctrl-3 for heading 3. However, it doesn't work beyond heading 3.


2014-09-27 11:35:31

Aprile

Once you have your heading styles set up, you can tab to next level or shift tab for previous level too.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.