Printing an Extra Blank Envelope

by Allen Wyatt
(last updated April 2, 2013)

1

Some of the folks in Jim's office use Word's Envelope feature to print one-time envelopes. Their default printer is a network printer configured to print duplex by default. Every time they print a single envelope, it prints two—the real one and a blank one. Jim is wondering how they can stop this behavior.

There are two things you can check to determine the cause of the problem. One is to check to see if your network printer automatically prints a separator page for each job it prints. Determining this should be easy; just print two separate documents to that printer and see if there is a separator page added by the printer itself between the jobs. If there is, then you'll want to talk to your network admin to see if this separator page can be eliminated when printing envelopes.

The more likely culprit is that the printer, even though you are printing a single page, still thinks it needs to print two pages in order to fulfill its directive to print duplex. You can figure this out by simply turning off duplex printing for your print job.

How you go about this depends on your printer. What you want to do is get to the printer properties, but you cannot get to them through the Envelopes feature. Instead, you need to close the Envelopes and Labels dialog box and then press Ctrl+P. From the resulting options you can choose Printer Properties to display the settings available on your printer.

Poke around in the printer properties (they vary from printer to printer) and find the control that handles duplex printing. Make sure it is set explicitly to single-sided printing. Close the dialog box and then press Esc to get out of the print options. You can now use the Envelope feature to print your desired one-time envelope. The settings you changed in the Printer Properties dialog box should remain in place for at least this single print job, and they will override the default duplex setting on the printer itself.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12174) applies to Microsoft Word 2007 and 2010.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting an ASCII Table with Spaces

When you get a text file from a program other than Word, tabular information may be formatted with nothing but spaces in ...

Discover More

Changing Characters on Keyboard Keys

Want to assign some fancy characters to keyboard keys for characters you seldom use? There are a couple of ways you can ...

Discover More

Inserting a Bullet

Need to place a bullet in the middle of a sentence? There are a couple of easy ways you can do this, as described in this ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Increasing Envelope Address Lines

Envelopes in Word are created through the use of styles that define specific elements of the envelope, such as return ...

Discover More

Delivery Address Won't Print on Envelopes

Word includes a feature that allows you to easily create and print envelopes, based on the addresses you insert in your ...

Discover More

Multiple Envelopes in One Document

Want to save a bunch of envelopes in a single document so that you can print them all out as a group? Here's how to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 2?

2018-02-05 15:02:11

Roy

Another reason it might print a blank is that envelopes seem to be considered "Page 0" and i fyou just Print, you get the envelope and then a blnak page (which may or may not consume the next envelope, with using a drawer with full-size sheets if not).

If you specify which pages to print as "Page 0 to Page 0", that following Page 1 does not get printed. Which may make the "and a blank envelope" problem stop happening.

I hate that so much that I don't even use the feature. I have a template for envelopes and use it instead. Word doesn't know it is an envelope so it doesn't get that "Page 0" thing happening.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.