Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying an Index Entry Separator.

Specifying an Index Entry Separator

by Allen Wyatt
(last updated August 3, 2013)

When you use an index field in your document you can indicate how you want Word to separate the index entry (or subentry) from the page number references or cross-references when it actually creates the index. This is done by adding the \e switch to your index field. You can use up to three characters for the separator, in the following manner:

\e "sep"

where sep represents the characters to use as the separator. For instance, if you use the following index field:

{index \e ": "}

Word, when compiling the index, will translate index entries to the following:

Widgets: 32, 38, 92

Notice that the index entry (Widgets) is separated from the page references by a colon and a space—exactly what was specified after the \e switch.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6280) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Specifying an Index Entry Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding and Unhiding Columns

Want to hide a column so it doesn't appear in the worksheet? It's easy to do using the formatting capabilities of Excel.

Discover More

Using AutoFiltering

Excel's AutoFilter tool is a great way to make a long list of items much more manageable. This tip explains how to set up an ...

Discover More

Importing a Subset of Records

If you only want to import a portion of whatever records are in a text file, Excel provides a number of ways you can ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Maintaining Delivery Address Information for Envelopes

Using the Envelopes and Labels dialog box to print envelopes is quick and easy. It can also be frustrating, however, since ...

Discover More

Removing Return Addresses

Word allows you to print return addresses on your envelopes. You may run across a scenario where the return address is being ...

Discover More

Adding Text to an Envelope

Need to customize the way that Word prints envelopes? There are a couple of approaches you can use, as discussed in this tip.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.