Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Envelopes in One Document.

Multiple Envelopes in One Document

Written by Allen Wyatt (last updated October 27, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


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Normally, when you want to create an envelope manually (instead of having Word create it from the address in your letter), you choose Add to Document from the Envelopes and Labels dialog box if you don't want to print it immediately. But what if you want to do several envelopes (not enough to justify a merge) before you send them to the printer across the office where you have to manually feed them in the printer?

The objective is to get all your envelopes in one document and then send them to the printer. However, Word insists on changing the first envelope if you choose Envelopes from the Mailings tab of the ribbon again. Here's how to get around this problem:

  1. Display the Mailings tab of the ribbon.
  2. Click the Envelopes tool in the Create group. Word displays the Envelope tab of the Envelopes and Labels dialog box. (See Figure 1.)
  3. Figure 1. The Envelope tab of the Envelopes and Labels dialog box.

  4. Use the controls in the dialog box to specify how your envelope should look.
  5. When finished, click on the Add to Document button.
  6. Display the Page Layout (Layout in Word 2016) tab of the ribbon.
  7. Click the Breaks tool (in the Page Setup group) and then choose Next Page. Word inserts a section break.
  8. Press Ctrl+Home to position the insertion point above the section break.
  9. Repeat steps 1 through 3 for the next envelope.
  10. Click on the Change Document button.
  11. Repeat steps 5 through 9 for each additional envelope.

When you are finished, the file will contain all your envelopes, and you can print as necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10342) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Multiple Envelopes in One Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 3 + 7?

2022-10-05 17:47:18

Rm.

I cant get past step 7. I am not sure what I am doing wrong, but after Step 7 any other envelope I try to add, it brings me back to the 1st page, so , I only have two envelopes in total. Maybe I am not inserting the page break right? help?


2021-02-12 16:58:18

Liz

Thank you. How do you get rid of the original document and just keep the envelopes? When you open a new document, there is a blank page, then the envelopes are added to the document. The blank page is still there. I can't figure out how to delete it? Thanks for any assistance.


2020-01-31 09:37:17

Eric Lawson

No tip here, just a simple THANK YOU!!!!

Hope you have a great day,

Eric Lawson
Customer Service Representative
Sacketts Flooring Solutions
Kalamazoo, MI


2019-11-27 19:44:00

Julie

This is a great tip, thank you!


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