Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Envelopes in One Document.
by Allen Wyatt
(last updated May 4, 2019)
Normally, when you want to create an envelope manually (instead of having Word create it from the address in your letter), you choose Add to Document from the Envelopes and Labels dialog box if you don't want to print it immediately. But what if you want to do several envelopes (not enough to justify a merge) before you send them to the printer across the office where you have to manually feed them in the printer?
The objective is to get all your envelopes in one document and then send them to the printer. However, Word insists on changing the first envelope if you choose Envelopes from the Mailings tab of the ribbon again. Here's how to get around this problem:
Figure 1. The Envelope tab of the Envelopes and Labels dialog box.
When you are finished, the file will contain all your envelopes, and you can print as necessary.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10342) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Multiple Envelopes in One Document.
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