Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Multiple Envelopes in One Document.

Multiple Envelopes in One Document

by Allen Wyatt
(last updated January 13, 2015)

14

Normally, when you want to create an envelope manually (instead of having Word create it from the address in your letter), you choose Add to Document from the Envelopes and Labels dialog box if you don't want to print it immediately. But what if you want to do several envelopes (not enough to justify a merge) before you send them to the printer across the office where you have to manually feed them in the printer?

The objective is to get all your envelopes in one document and then send them to the printer. However, Word insists on changing the first envelope if you choose Envelopes and Labels from the Tools menu again. Here's how to get around this problem:

  1. Display the Mailings tab of the ribbon.
  2. Click the Envelopes tool in the Create group. Word displays the Envelope tab of the Envelopes and Labels dialog box. (See Figure 1.)
  3. Figure 1. The Envelope tab of the Envelopes and Labels dialog box.

  4. Use the controls in the dialog box to specify how your envelope should look.
  5. When finished, click on the Add to Document button.
  6. Display the Page Layout tab of the ribbon.
  7. Click the Breaks tool (in the Page Setup group) and then choose Next Page. Word inserts a section break.
  8. Press Ctrl+Home to position the insertion point above the section break.
  9. Repeat steps 1 through 3 for the next envelope.
  10. Click on the Change Document button.
  11. Repeat steps 5 through 9 for each additional envelope.

When you are finished, the file will contain all your envelopes, and you can print as necessary.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10342) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Multiple Envelopes in One Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is eight more than 8?

2017-07-06 23:38:40

Jenna Ali

i have a mac, and i am sure where the the Ctrl+Home is on a mac.

thank you


2016-04-15 11:57:58

Karla

This was very much a tedious thing, but very helpful! We do business replies and put information in the return address area so the mail room knows which unit to route the return items to.
Did up a print set of 50. Will use "find and replace" to overwrite the unit info for new batches so I don't have to redo this effort.

Thank you.


2015-01-16 16:18:42

Thomas Redd

Marie,
Be sure to read Susan's comment on Aug 15. You can create the envelope and save it. Then you can print it with multiple copies just the way you do any other file. I loved this tip coupled with Susan's help!


2015-01-15 18:24:04

Marie

I want to print 6 envelopes all the same. After I type the name of who the envelope is going to, then I hit print but then the info is gone and I have to re=type in the name and address. Is there another way? .
I am only putting the address of the person who is to receive the envelope.
Not putting a return address.


2015-01-15 06:56:01

Brenda

Not sure what issues people were having but directions worked fine for me and I have Office 2010. Only thing I see is the working for Item 7, should say add to document.


2015-01-13 12:09:44

Mary Lou

Sorry, to appear dumb, but what is the "Change Document" button?


2014-10-01 10:11:40

Janet

I'm using Word 2010. There is no "Add to Document" button.


2014-09-10 12:22:54

Joe

Combine steps with Susan's explanation and it works great.


2014-08-15 11:03:33

Susan purdy

Ok I figured out a way to do this, I need to have a separate doc with only envelopes. Word does not give an option to Start a New Doc from the envelope box as my good old Word Perfect does. Open the blank page. Type anything on that page, if you leave it blank, you cannot delete it later. Then go to Mailings and proceed as above to make your first envelope. Position the cursor after the last character in the envelope address and press Shft-Ctrl-End, then Delete. Now that page is gone. Ctrl-Home back to top, go to Mailings, etc. etc.


2014-07-31 13:23:34

Susan purdy

This is a great tip but like Laurie, I need to get rid of the blank page at end and cannot. I can't find a plain envelope template, and the only way I see to get to the mailings/envelope option is to open a blank page. Thanks for this helpful site!


2014-03-20 15:04:19

Laurie

This was very helpful to create multiple envelopes in one file. Since I want the file to contain only envelopes, is there a trick for getting ride of the blank page below them?


2014-01-16 10:29:09

Peggy Duncan

I have my logo and return address in the Header of the envelope template. I create the first envelope as I normally would. Before I type the first address inside the frame, I Ctrl+C the frame so I can use it on other envelopes (I also have the frame saved as AutoText). Complete the first envelope.

Ctrl+Enter to create the next one. Ctrl+V to insert the address frame (or insert from AutoText).

Repeat.


2013-08-29 16:36:19

Bert

Very helpful. This tip does work fine for me with Word 2013. The key was doing the ctrl home (item 7) go get to the top of page/section before adding additional section break.
Thanks!


2012-08-15 17:06:15

Donna

This tip was not helpful and I could not resolve the multiple envelope issue. Perhaps a step is missing or screen printouts each step would be more helpful. What I expected to happen did not. :(


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