Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Unable to Set Margins in a Document.

Unable to Set Margins in a Document

Written by Allen Wyatt (last updated December 26, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


3

Susie wrote about a problem she was having with setting margins in some documents. In her office, everyone shares documents. In such an environment, it is not unusual to reuse someone else's document, or use an existing document as the basis for a new document. Susie reports that sometimes she tries to change the margins on a document, but that she cannot—the preview area in the Page Setup dialog box doesn't display correctly, and any changes to the controls are ineffectual.

The fact that this is only happening with some documents is an indicator that the problem doesn't lie with Word, but with the documents exhibiting this behavior. More than likely, the document has, in some way, become corrupted. Here is one way to try to "reclaim" your document:

  1. Open the problem document.
  2. Create a brand-new blank document.
  3. In the new document, set the margins the way you want them to appear.
  4. In the problem document, press Ctrl+A to select the entire document.
  5. Hold down the Shift key as you press the Left Arrow. This "unselects" the final paragraph marker in the document. (You should have everything in the document selected except the final paragraph marker.) If you have the display of non-printing characters turned off, you may not actually see that the final paragraph marker was unselected, but it was.
  6. Press Ctrl+C. The document (minus the final paragraph marker) is copied to the Clipboard.
  7. Switch to the new document.
  8. Press Ctrl+V. The text from the old document is pasted in the new document.
  9. Close all the documents.

At this point, you should do your work with the new document. You will need to enter headers and footers again, but the document should now work as you expect it to. Once you are satisfied, you can delete the problem document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11893) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Unable to Set Margins in a Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is seven minus 7?

2023-12-29 13:29:19

Anonymous

Thank you, Tomek!


2023-12-29 00:27:21

Tomek

@Anonymous:
All paragraph markers store some formatting information about the paragraph they end. What happens when you delete the end-of-paragraph marker is somewhat hard to predict and depends on whether you delete only the marker or you select some text before or after the paragraph marker (or both) and then delete the selected text. If you delete ***only*** the paragraph mark, the following paragraph merges with the previous one and inherits its paragraph formatting (i.e., Style).

If the last paragraph contains text, and there are no other empty paragraphs after it (no lines containing just paragraph markers), you cannot delete this last paragraph marker. If there are empty paragraphs at the end of your document, you can delete all of them; the paragraph mark at the end of the last paragraph containing text will become the final undeletable paragraph mark and will retain its formatting info for the last paragraph, but also inherit some information from the final paragraph mark.

Microsoft did not provide information on what exact information is stored in the paragraph mark, nor in the final paragraph mark, at least to my knowledge. But some information is stored there for sure. As Allen indicated in his tip, this is likely or often the place where the corrupted information ends up, and as you cannot effectively delete it, you cannot remove the corrupted information.


2023-12-26 10:52:04

Anonymous

What information does the final paragraph marker contain?


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