Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing the Footnote Continuation Separator.

Changing the Footnote Continuation Separator

Written by Allen Wyatt (last updated April 22, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


If you have a very long footnote that won't entirely fit in the space allocated for footnotes on the current page, Word automatically continues the footnote on the following page. In these cases, you can specify that Word use a different footnote separator to indicate that the footnotes are a continuation from the previous page. To change the continuation separator, follow these steps:

  1. Make sure you are viewing your document in Draft view. (Display the View tab of the ribbon and click Draft in the Views group.)
  2. Display the References tab of the ribbon.
  3. Click Show Notes.
  4. If you have both footnotes and endnotes defined in your document, Word displays the Show Notes dialog box. (In some versions of Word it may be called the View Notes or View Footnotes dialog box.) (See Figure 1.)
  5. Figure 1. The Show Notes dialog box.

  6. Click on the View Footnote Area radio button.
  7. Click on OK.
  8. Using the Footnotes drop-down list at the top of the Footnotes window, choose Footnote Continuation Separator. The current separator appears in the window.
  9. Change or delete the separator, as desired.
  10. When you are satisfied with the appearance of the separator, click on Close.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11775) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Changing the Footnote Continuation Separator.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting a Cover Page

Formal reports look better when they are set up with an introductory cover page. Here's how you can add a cover page in a ...

Discover More

Viewing More than Two Places in a Worksheet

If your worksheet gets big enough, it is easy to spend a lot of time navigating back and forth between different areas. ...

Discover More

Using the Sound Recorder

Over the years Windows has included many accessories you can use for a variety of purposes. One of the more arcane ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Automatically Applying Custom Styles to Footnotes

Word is great in that it allows you to create styles that define how you want your text to appear. If you spend a great ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change ...

Discover More

Word Adds Extra Space before Footnote Marker

When using full justification of your text, you may get extra spaces in places you never wanted. This tip examines one ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 - 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.