Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Linking Word Documents.
by Allen Wyatt
(last updated April 6, 2016)
Besides being able to link information from other Windows applications into your document, you can link other Word documents to your current document. This comes in real handy if you are working with a document that needs to pull information from other documents. For instance, you might have a contract that has standard clauses in it. These clauses may be stored in other documents and then be pulled into the contract as necessary. This is done in the following manner:
This process results in Word displaying the other file, but the INCLUDETEXT field is used instead of the actual text from the file. The advantage to adding links in this way instead of inserting the other file completely is that the original documents (the ones you are linked to) can be independently updated, and those changes are reflected in the document with the links. (Provided, of course, that you update the links in the document by selecting the link and pressing F9.)
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11622) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Linking Word Documents.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
You may be surprised sometime to save a document and find out that Word actually saves what appear to be two copies of the ...Discover More
Want to save your documents in two places? If one of those places is a cloud-based service such as OneDrive, then the task ...Discover More
After using Word for a while, it is easy to accumulate quite a few documents. At some point you may want to make a change to ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.