Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Continuous Formatting for Footnotes.
by Allen Wyatt
(last updated October 24, 2015)
Aryeh has a document that has quite a few footnotes in it. Each footnote, of course, starts on a new line in the footnote area at the bottom of each page. Aryeh is wondering if it is possible to have the footnotes appear one right after the other, without each of them starting on a new line.
There is no way of doing this in Word. Footnotes are inserted in a document as entire paragraphs, and you cannot go into the footnote area of the document and start deleting the paragraph marks at the end of each footnote. (This would be required in order to get the footnotes into one long paragraph, so that they start one right after the other.) When you try to delete them, Word simply refuses to allow the edit.
One thing you can try is to hide the paragraph mark instead of trying to delete it. In the footnotes section of your document, simply select each paragraph mark and then format it as hidden text. When you print the document (provided you instruct Word not to print hidden text), the paragraphs used for the footnotes should all run together. Unfortunately, there is no way to make this hiding of the paragraph marks automatic; you must do it manually.
Of course, this may be for the best. While "closing up" all the footnotes in this way may save quite a bit of space over the course of an entire document, such formatting may not be in the best interest of readers; it definitely would make the footnotes more difficult to locate and read.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10731) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Continuous Formatting for Footnotes.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Deleting either footnotes or endnotes is a simple process. Just select the reference mark and delete it. Assuming you are ...Discover More
Word allows you to add footnotes to a document, but they are rather straightforward and simple in their application. If ...Discover More
When working with footnotes in Draft view, you rely on the use of the footnote pane. However, the pane doesn't work ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.