Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying and Moving Footnotes and Endnotes.

Copying and Moving Footnotes and Endnotes

by Allen Wyatt
(last updated June 27, 2015)

Word implements a full-featured footnote and endnote system that allows you total control over where and how notes are printed. If you have previously inserted footnotes or endnotes into your document, and you want to duplicate a note or move one, you can use techniques you already know for editing regular text. To copy or move a footnote or endnote, follow these steps:

  1. Select the footnote or endnote reference mark in your document. (This is within the document itself, not within the actual footnote or endnote.)
  2. If you are copying the note, press Ctrl+C. The footnote or endnote reference mark and the associated note are copied to the Clipboard.
  3. If you are moving the note, press Ctrl+X. The reference mark and the associated footnote or endnote are deleted and moved to the Clipboard. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.
  4. Position the insertion point at the location where you want to copy the footnote or endnote.
  5. Press Ctrl+V. The footnote or endnote reference mark is inserted in your document, and the associated note is added to the appropriate notes section. If you are using auto-numbered footnotes or endnotes, all the footnotes or endnotes in your document are renumbered.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10605) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Copying and Moving Footnotes and Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Exact Formula Copies

When you copy a formula from one cell to another, Excel normally adjusts the cell references within the formula so they ...

Discover More

Converting Mainframe Date Formats

Different industries and different computer systems specify dates in all sorts of strange ways. If you need to convert a ...

Discover More

Comparing Formulas on Two Worksheets

As you develop worksheets, it is not unusual to end up with two that are essentially the same. At some point you may want ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change ...

Discover More

IEEE Citation Format

Different style guides describe different ways of formatting information that appears in a document. One such style guide ...

Discover More

Changing the Way Footnotes Are Numbered

Most footnotes in a document start numbering with the number 1 and proceed from there through the rest of your document. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

(Your e-mail address is not shared with anyone, ever.)

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is nine minus 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
OUR COMPANY
OUR PRODUCTS
OUR AUTHORS
OUR SITES
 

Copyright © 2018 Sharon Parq Associates, Inc.