Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Formatting Footnotes and Endnotes.

Formatting Footnotes and Endnotes

by Allen Wyatt
(last updated July 7, 2018)

2

You can format footnotes and endnotes in the same manner in which you format regular text. If you have a large number of notes in your text, however, it could get tedious to manually format every one. Instead, consider changing the styles that Word automatically applies to footnotes and endnotes.

When you add your first footnote to a document, Word automatically creates a style called Footnote Text. Similarly, the addition of your first endnote creates the Endnote Text style. These two text styles will be listed in the Styles pane if you choose to show All Styles. (If you are using Word 2010 or a later version, display the Home tab of the ribbon, click the small icon at the bottom-right of the Styles group to open the Styles pane, and click on Options at the bottom of the Styles pane. Then choose All Styles in the Select Styles To Show drop-down list.) Change these styles according to your needs, and your footnotes and endnotes will look great.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6088) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Formatting Footnotes and Endnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is one less than 2?

2014-07-25 09:46:45

Jake

It is incorrect to say "Similarly, the addition of your first endnote creates the Endnote Text style." I have created many endnotes and there is no new additional endnote text style that appears in Word 2007.


2013-07-08 16:39:16

Rebecca

I am trying to apply custom styles to footnote text and reference numbers. The styles are ftnnotetext for the footnote body, ftnnotenum for the number within the footnote area, and ftnnoteref for the number in the body of the text. When I apply these styles to my document, the style of the document changes. This is as it should be. However, when I look at "styles in use" to prep the document for copyflow in InDesign, only ftnnotenum and ftnnoteref show in the styles pane as "in use". The style ftnnotetext doesn't show as in use. When I change the view to "styles in current document, the style ftnnotetext is present in the list and is highlighted when I click within the footnote text area, indicating it is applied to that text. How can I get ftnnotetext to show as "in use"? Thanks much.


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