Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting a File.

Inserting a File

by Allen Wyatt
(last updated May 9, 2020)

There will probably be times when you want to add a file to your current document. For instance, you may need to append a document file, or you might want to add a text file in the middle of your document. Word makes it very easy to do this by following these steps:

  1. Position the insertion point where you want the file inserted.
  2. Make sure the Insert tab of the ribbon is selected.
  3. In the Text group, click the down-arrow to the right of the Object tool.
  4. Choose the Text from File option. Word displays the Insert File dialog box. (This looks almost exactly like a standard Open dialog box.)
  5. Use the tools in the dialog box to select the file you want to insert.
  6. Click on Insert.

It's important to note that if your document doesn't use styles (you haven't defined any of your own), then the default styles in the target document will override the default styles in the source document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10587) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting a File.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the ...

Discover More

Getting Rid of Workbook Links

Excel allows you to easily link information from one workbook to another. If you want to get rid of links that may be ...

Discover More

Changing the Size of Start Screen Tiles

The Start screen can server as your launching pad for whatever programs you use on your system. If your Start screen ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Understanding the PDF/A Format

Word allows you to save your documents in PDF format so others can easily view them. You may not know, however, that Word ...

Discover More

Combining Word Documents

At some point you may want to insert one Word document inside another Word document. An easy way to do this is to use the ...

Discover More

Using Seek In a Macro

When processing non-document text files in a macro, you have a wide range of commands available for your use. One of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.