Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Complex Searches for Documents.
Written by Allen Wyatt (last updated September 19, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Nick's legal department has lots of Word documents in specific subfolders of a directory and would like to search those subfolders for documents containing a name or phrase within the document itself. According to Nick, their options appear to be two-fold. First, they can use Windows Search, but that does not appear to allow the searcher to specify multiple subfolders to use in the search. Second, they can use the Search feature in the Open dialog box, but that doesn't seem to provide much power in searching at all. Nick wonders if there is an easy way to do the type of document searching they need to do.
Nick is right; the two apparent approaches are not the best for those trying to do complex searches. One option is to, within Word, develop your own search capability using VBA. This can be a difficult route to go, but it can provide specific, focused results. If you choose to go this route, then here is a good place to start:
http://gregmaxey.mvps.org/word_tip_pages/vba_find_and_replace.html
If you don't want to go the build-it-yourself route (and, honestly, I couldn't blame you in this circumstance), then there are any number of third-party Windows tools that you can use to do your searching. Here are just a few suggested by WordTips readers, in no particular order:
X1 Search – https://www.x1.com/products/x1-search/ Copernic - http://www.copernic.com/en/products/desktop-search/ FileSeek - http://www.fileseek.ca/ Total Commander - http://www.ghisler.com
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7978) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Complex Searches for Documents.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
What are you to do if you try to open a document and Word automatically closes your previous document? Word is not ...
Discover MoreWhen you are using Word, it normally saves temporary AutoRecover files that reflect the latest state of your document. If ...
Discover MoreVBA includes some commands that you can use to read information from text files (non-Word documents). These commands can ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-09-24 07:33:09
Alex B
I don't think you can specify subfolders in the windows search but it will look at all subfolders (at least in my testing). In terms of complexity, this worked for me:-
kind:word content:(domestic AND airport)
To find all word documents in a subfolder of where I started my search with both words in the document.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments