Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Listing Documents with Passwords.
Written by Allen Wyatt (last updated February 25, 2021)
This tip applies to Word 2007, 2010, 2013, and 2016
Jamie asked if it is possible to get a list of all passworded Word documents, or all documents using a particular password. The short answer is "No, Word doesn't have such a capability." Passwords are saved with a document, and if you don't know the password (or cannot guess a password), then you cannot open a document. Period.
The longer answer is that if you know what passwords you were personally most likely to use on a document, then you could write a macro that would attempt to open your documents using those passwords. The macro could follow these general steps:
Note that this approach will only work if you already know the possible passwords. For instance, if you have three or four passwords you typically use, then you could use these steps to test documents with those likely passwords. If a particular document doesn't use one of those passwords, then you are out of luck—the document will just be considered "unopenable" in step 3 and listed in step 6.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10223) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Listing Documents with Passwords.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Each day of using Word is filled with opening documents, editing them, and then saving those changes to disk. It can be ...
Discover MoreWhen sharing documents with others, it's hard to beat the versatility and consistency of a PDF file. Word 2010 allows you ...
Discover MoreWhen writing a macro that processes a text file, you may need to know when the end of the file has been reached. This is ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-07-18 19:55:38
Michael
It seems so obvious after being laid out in a clear design.
What I'd like to know is how Step #1 works. Where do I find the info on how to open a file with a password, and how to detect that it did or didn't open?
I looked through the T of C (as well as possible--way too much to really scan) my new WordTips Macro book, and didn't see that covered.
Thanks
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2023 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments