Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Searching for Floating Graphics.
by Allen Wyatt
(last updated January 2, 2016)
Word includes some commands and shortcuts that allow you to search for graphics in your documents. Unfortunately, those methods of searching are only good for finding inline graphics. If you want to find floating graphics, you are out of luck; since they are on the graphics layer and not in the actual document, Word pretty much ignores them.
There is a way you can find floating graphics using a macro, however. A macro can examine the floating graphics in your document and select each of them in turn. The following macro does just that:
Sub FindFigs() Dim varItem As Variable Dim bExists As Boolean Dim iShapeCount As Integer Dim iJumpTo As Integer ' ensure variable exists bExists = False For Each varItem In ActiveDocument.Variables If varItem.Name = "FigNum" Then bExists = True Exit For End If Next varItem ' initialize document variable if doesn't exist If Not bExists Then ActiveDocument.Variables.Add _ Name:="FigNum", Value:=0 End If ' figure to jump to iJumpTo = ActiveDocument.Variables("FigNum") + 1 ' get number of shapes iShapeCount = ActiveDocument.Shapes.Count If iJumpTo > iShapeCount Then iJumpTo = 1 If iShapeCount > 0 Then 'Display the shape ActiveDocument.Shapes(iJumpTo).Anchor.Select 'Select the shape ActiveDocument.Shapes(iJumpTo).Select End If 'Set the variable for next time ActiveDocument.Variables("FigNum") = iJumpTo End Sub
This macro uses a document variable to keep track of which graphic was last selected. If you need to search for floating graphics quite a bit, this means you can assign this macro to the Quick Access Toolbar or a shortcut key and search for each floating graphic in your document, in turn.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10442) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Searching for Floating Graphics.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Rotating graphics in Word is not always straight-forward, but it can be done. This tip examines a special need to ...Discover More
Need to know how many graphics a document contains? Getting at the true number may take a little more work than it first ...Discover More
Word documents can contain more than just text. You can even create documents that contain almost no text at all. This ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.