Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Examining Tracked Changes in a Macro.

Examining Tracked Changes in a Macro

by Allen Wyatt
(last updated August 31, 2019)

If you need to develop a macro to process a document in which changes have been tracked (using the Track Changes feature), you may wonder how you can determine the number of changes in the document and how you can look at each of the changes, programmatically. It isn't that tough to do if you remember that the changes are organized when using the Revisions collection. This means that you can determine the number of changes using this code:

iNumChanges = ActiveDocument.Revisions.Count

Just like any other collection, you can step through each member of the Revisions collection and figure out various information about the changes represented in each particular member. While the details of what properties and methods belong to the Revisions collection is much too voluminous for this tip, you can determine the type of each change by looking at the Type property, in this manner:

vChange = ActiveDocument.Revisions(1).Type

At this point, vChange will be equal to a revision type that Word tracks. The actual number or revision types depend on the version of Word you are using, but these are the potential values and the built-in enumeration names for the revision types:

Value Enumeration
0 wdNoRevision
1 wdRevisionInsert
2 wdRevisionDelete
3 wdRevisionProperty
4 wdRevisionParagraphNumber
5 wdRevisionDisplayField
6 wdRevisionReconcile
7 wdRevisionConflict
8 wdRevisionStyle
9 wdRevisionReplace
10 wdRevisionParagraphProperty
11 wdRevisionTableProperty
12 wdRevisionSectionProperty
13 wdRevisionStyleDefinition
14 wdRevisionMovedFrom
15 wdRevisionMovedTo
16 wdRevisionCellInsertion
17 wdRevisionCellDeletion
18 wdRevisionCellMerge
20 wdRevisionConflictInsert
21 wdRevisionConflictDelete

Additional information can be found in Word's Help system or by searching the Internet for the phrase "revisions collection". Information about the enumerations can be found at this Microsoft site:

https://docs.microsoft.com/en-us/office/vba/api/Word.WdRevisionType

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8922) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Examining Tracked Changes in a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Calculating an IRR with Varying Interest Rates

You might wonder how you can calculate an IRR (internal rate of return) when the person repaying the loan pays different ...

Discover More

Replacing Text Selections

When editing a document, Word normally replaces whatever text you select with whatever you start to type. Here's how to ...

Discover More

Excel Graphics and Charts (Special Offer)

Excel Graphics and Charts shows you how to add pizzazz to your worksheets. Another way to increase your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Disabling Track Changes Completely

Have you ever had problems with a document because you accidentally pressed a keyboard shortcut? The good news is that ...

Discover More

Hiding Formatting Changes in Track Changes

Word can easily (and handily) keep track of changes you make in your document. You may not want all your changes tracked, ...

Discover More

Consolidating Changes under a Single User

When using Track Changes, you may want to have your edits appear to be those of a different user. Here's how to fool Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.