Grouping Images Changes Text Wrap to Inline

by Allen Wyatt
(last updated August 20, 2016)

4

Sheryl often adds screen shot images to her documents, and then she formats them so that text wraps top and bottom for the image. She may then overlay the screen shot with another image, such as an arrow. These two items should then be grouped so that they don't move in relation to each other. When Sheryl groups them, Word changes the new group back to inline, so she has to go through and again set the text wrap to "top and bottom." She wonders why Word changes the wrapping on the image simply because she creates the group.

From everything we can tell, the reason this happens is actually quite simple. Before getting to the reason, though, there is one thing that should be cleared up: Chances are very good that grouping the images doesn't actually change the group back to inline. In Word, grouped images cannot be inline; they must be floating. There is no doubt that the text wrapping for Sheryl's images are changing when she groups them, but the change is probably to something like "In Front of Text" or maybe even "Tight."

Which brings me to the reason that the change is occurring in the first place. When you group images and those images use different text wrapping settings, Word needs to decide which wrapping setting should be used for the resulting group. How it does this is to use the settings for whatever image was last selected before the grouping command was executed.

For instance, let's say that you want to group two images together. You select the first image, and it has text wrap set to "Top and Bottom." You then hold down the Shift key as you click on the second image, which happens to have text wrap set to "In Front of Text." (This is particularly likely if the second image is a built-in Word shape—like an arrow—which typically uses "In Front of Text" as the default wrapping.) When you group the images, it is the wrapping settings from the second image ("In Front of Text") that Word applies to the group.

There are two possible solutions to this. The first is to change the order in which you select the images you want in the group. Make sure that the last item you select has the wrapping settings you want used by Word for the group you are creating.

The second option is to change the default wrapping settings that you want used with images.

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box. (See Figure 1.)
  3. Figure 1. The advanced settings of the Word Options dialog box.

  4. Using the Insert/Paste Pictures As drop-down list, choose how you want images inserted by default (such as "Top and Bottom").
  5. Click OK.

Now, when you insert shapes (such as arrows) they should match your desired text wrapping and there is less likelihood that your image groups will have dissimilar wrapping settings.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (1704) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one more than 2?

2016-08-22 14:26:54

Ted Duke

Once Pagemaker was discontinued, I began using Word. Screenshots are something that I soon gave up trying to edit/enhance with Word, except maybe to add a border or shadow. I use proprietary screen-capture software, Snagit.com, that comes with an editor and picture library and allows integrating arrows, ovals and other useful things. I have no association or relationship to the sellers of Snagit, just an admiration for its capabilities. It has a trial version.


2016-08-22 05:56:00

Peter Johnson

Fundamentally, MS Word is a text-processing program it is not an image editor. I think the fundamental issue here is that it is being used for the wrong thing.

First, take the screen shot and save it as a graphic file (.png format for preference).

The next step is to add boxes, arrows, captions, etc. There are many programs designed specifically to do this including MS own free ‘Paint’ utility. Once you have the picture correct save it as a (new) single image file.

Now insert the annotated screenshot into MS Word. It is better to use ‘In Line with Text’ to do this because it puts the picture directly in the text layer and behaves so much better and more predictably than any of the floating options.


2016-08-21 20:31:47

Sheryl

Thanks for answering my inquiry, but I had already set "Insert/paste pictures" to Top and Bottom as I indicated in my request for help. The pasted screen shot does have the default setting, but the shape I overlay is always "In front of text" contrary to the default I set. I tried the suggestion about selecting the shape before the screen shot and then grouped them, but I still got "In front of text" as the wrapping setting. I'll just have to take the extra step and re-set the grouping to "Top and bottom".


2016-08-21 19:25:49

Heather King

This is a great tip - very timely for me, too. Thanks Allen.


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