Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Repeating In a Macro.
by Allen Wyatt
(last updated December 12, 2017)
One of the most common things you need to do when creating a macro is to repeat a block of actions for each occurrence of something within a file. This may sound strange, but those who program know the situation very well—you need to search through a file and then take some action, repeat the search and repeat the action, and so on until the end of the file is reached. The general approach is as follows:
Selection.HomeKey Unit:=wdStory [set up for your search] Selection.Find.Execute While Selection.Find.Found [take some action] Selection.Find.Execute Wend
The first line in this example moves to the beginning of the document. You then use whatever commands necessary to set up for your search. When the Selection.Find.Execute line is encountered, Word performs the actual search. Then Selection.Find.Found is used to control the While ... Wend loop. This property (Selection.Find.Found) is set to True each time an executed search actually results in something being found. Thus, the whole While ... Wend loop is repeated over and over again, as long as whatever you are searching for continues to be found. As the last step in the loop, the Selection.Find.Execute statement is used to once again perform the search.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13072) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Repeating In a Macro.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Your macro, in the course of doing some processing, may create a directory that you later need to delete. Here's how to ...Discover More
Need to create a directory from within a macro? You can do it using a single command line, as detailed in this tip.Discover More
When processing a document with a macro, you may need to have the macro repaginate the text. It's easy to do using the ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.