Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Placeholders for Stamps.

Placeholders for Stamps

by Allen Wyatt
(last updated January 20, 2018)

If you are using Word to create envelopes or postcards for your business, you may have a need to include a "placeholder" for stamps. You've seen these before—generally they are in the upper-right corner of business reply envelopes. They are a small rectangle containing words to the effect "Place Stamp Here. The Post Office will not deliver mail without postage". The wording varies, but you get the idea.

To easily create such an object on your envelopes or postcards, follow these general steps:

  1. Open or create your envelope or postcard, as you normally would.
  2. Make sure the Insert tab of the ruler is displayed.
  3. Click on the Text Box tool in the Text group, and then choose Draw Text Box. The mouse pointer changes to a crosshair.
  4. Click the mouse pointer where you want the upper-left corner of the placeholder.
  5. Drag the mouse to the lower-right corner of the placeholder. When you release the mouse, the text box is inserted.
  6. Right-click your new text box. Word displays a Context menu. If you are using Word 2007, click Format Text Box. (Word displays the Format Text Box dialog box.) If you are using Word 2010 or a later version, click More Layout Options. (Word displays the Layout dialog box.)
  7. Make sure the Size tab is displayed. (See Figure 1.)
  8. Figure 1. The Size tab of the Layout dialog box.

  9. Set the Height value to .9 inches.
  10. Set the Width value to .7 inches.
  11. Click on OK.
  12. Place the insertion point within the text box.
  13. Type the text you want to appear within the placeholder.
  14. Format the text as desired. (You will probably need to make the font size smaller so the text is completely visible).

That's it! Your placeholder is on your envelope or postcard, and you are ready to print.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12120) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Placeholders for Stamps.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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