Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Today's Date.

Inserting Today's Date

by Allen Wyatt
(last updated May 14, 2022)

2

Many types of documents require the date. You may be working with a memo, a letter, a report, or some other document in which you must put the date. Word makes this easy by using the Date and Time option from the Insert menu. To insert the date, follow these steps:

  1. Position the insertion point where you want the date to appear.
  2. Display the Insert tab of the ribbon. (See Figure 1.)
  3. Figure 1. The Insert tab of the ribbon. The Date and Time tool is the one pointed to by the arrow.

  4. Click the Date & Time tool, in the Text group. Word displays the Date and Time dialog box. (See Figure 2.)
  5. Figure 2. The Date and Time dialog box.

  6. Select a format for the date.
  7. Click on OK.

If you choose the "Update Automatically" check box at the bottom of the dialog box, the date is inserted as a field and it will always be updated to reflect the current date as you work on the document on future days. This can be very helpful if you are working with a letter template that you want to always be "in sync" with the day you write the letter.

If you don't want the date to change each time you are working on the document, make sure you clear the "Update Automatically" check box.

It should be noted that there is actually a shortcut to add a date to your document—you could press Alt+Shift+D and Word dutifully inserts the current date, as a field, in your document. There are two drawbacks to this, however. First, the date is always inserted as a field, meaning it is the same as checking the "Update Automatically" check box described above. Second, the date is displayed as a short date, meaning you have no control over the format of the date being displayed. The greatest control is through using the Date & Time tool described earlier.

If you insert the date as a field (using either technique described so far), and you later want to make it static (unchanging) you can do so by placing the insertion point within the field and pressing Ctrl+Shift+F9. The field is changed to regular text and the date will no longer be dynamically updated.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10078) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Inserting Today's Date.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine minus 5?

2022-05-17 14:23:17

Luana

Chris,

If you are comfortable with macros the following Macro could be assigned to a short cut key. This inserts the date as a static date with the format you establish in the macro.

Public Sub InsertDate()
Selection.InsertDateTime DateTimeFormat:="MMMM dd, yyyy", InsertAsField:=False
End Sub

If you are setting up a template, you could insert a macrobutton field. {MACROBUTTON InsertDate [Double click to insert date]}


2022-05-14 07:45:53

Chris

Thanks for the tip about adding dates, and making them Not Updateable.

I would like politely to ask if these steps can somehow be saved as part of my letter blank (so that the then current date produced by said letter blank does not update after my letters are sent and saved, then perhaps the saved file is reopened some time later.

Or if for some reason I am asking for the technically impossible, please say so, and I will be resigned to continue manually changing the date currently produced by my letter blank into a Not Updatable one. (Which I frequently fail to do!!)

Many thanks for all you do for us all.
It is much appreciated.

Chris Finn,
Beverley, UK.


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