Written by Allen Wyatt (last updated November 21, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
Smart quotes are those fancy quotes that point different directions—you know, you see them all the time in typeset material. Word uses smart quotes automatically as one of the features in AutoFormat. However, you may be working with files created in a text editor, a different word processor, or a previous version of Word that did not use smart quotes. In these instances, you may think you are forced to change the quotes and apostrophes (since they are also "smart") individually.
Not so! You can, if you desire, use the AutoFormat command; this will convert the quotes and apostrophes. However, this can mess up your other formatting. If you only want to affect the quotes and apostrophes, and nothing else, follow these general steps:
Figure 1. The AutoFormat As You Type tab of the AutoCorrect dialog box.
Figure 2. The Replace tab of the Find and Replace dialog box.
It is just as easy to get rid of smart quotes—for instance, if you need to send a document to a colleague who doesn't have a smart quotes capability. In this instance you can get rid of smart quotes and apostrophes by following the same steps. The only difference is that in step 5 you need to make sure that smart quotes is turned off.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9448) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Updating to Smart Quotes.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
Word allows you to change the character of how your pages are designed by using multiple sections in a document. If you ...
Discover MoreNeed to get rid of direct, explicit formatting applied to a document? Here's an easy way to do it using familiar Word tools.
Discover MoreOnce you are done formatting your document, you may want to make changes to part of that formatting without messing up ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2020-11-21 11:25:50
Galen Currah
We do half of our editing work with French language texts that employ « and » as first-level speech marks. Since our Office suite is Engliish, search and replace that includes speech marks convert these to curly, English " and ". Therefore we keep two tiny macros (micros?), one two toggle on curly quotes and another to switch them off.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments