Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Seeing Where Bookmarks Are.

Seeing Where Bookmarks Are

Written by Allen Wyatt (last updated May 30, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


7

The bookmarking feature in Word has many uses. As you start to learn those uses and create more and more bookmarks, it can be difficult to remember where bookmarks are in your documents. While you can easily jump from one bookmark to another, sometimes it is easier to just see where your bookmarks are at a glance. Word makes this easy by following these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version, display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll down until you see the Show Document Content section. (See Figure 1.)
  4. Figure 1. The Advanced options of the Word Options dialog box.

  5. Make sure the Show Bookmarks check box is selected.
  6. Click on OK.

Now you will see small, gray brackets around words or phrases that are bookmarked. If you see a small gray I-beam in your text, it means there is a bookmark set at that single location, rather than a word or phrase specified. (See Figure 2.)

Figure 2. Bookmark bracket and I-beam indicators.

These marks appear only on the screen; they do not print out with the document. If you reverse the above steps, the bookmark indicators are removed from the screen.

Note that this technique allows you to see the bookmarks you explicitly add to a document. Word uses bookmarks internally for some purposes; those types of bookmarks are not displayed by turning on the Show Bookmarks setting.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9190) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Seeing Where Bookmarks Are.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting Summary Information

Want to insert into your document those snippets of information that you know Word maintains about your document? It's ...

Discover More

Changing ToolTips for a Macro Button

Want to change the ToolTip that appears when you hover the mouse pointer over a tool on the Quick Access Toolbar? Here's ...

Discover More

Finding Word's Font Substitutes

Different machines can have different fonts installed on them. Because of this, it is possible for a document that looks ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Getting the Names of Defined Bookmarks

When creating a macro, you may need to determine the names of the bookmarks in the document. You can do this using the ...

Discover More

Understanding and Using Bookmarks

Bookmarks are a great feature you can use to mark the location of text or to mark a position within a document. They can ...

Discover More

Finding Cross-References to Specific Bookmarks

Word allows you to create a cross-reference to several different types of content in your documents. For instance, you ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 4?

2023-06-18 19:30:58

Jan

How to make the brackets a different color? so they stand out better? ?And I need an easy way.


2020-06-09 04:01:24

Ken Endacott

Every time a Table Of Contents (TOC) is created or regenerated a new set of hidden bookmarks is created and old ones are not deleted. This means that after a document has been revised a number of times there can be a huge number of hidden bookmarks, most of which are not used and there may be multiple ones at the same place.

Predefined bookmarks can be accessed manually from the Go To tab of Find and Replace by selecting Bookmark and entering the bookmark name such as \StartOfDoc (the name is case sensitive). It is obviously much easier to use CTRL + Home. However, there is an interesting use in VBA for the \EndOfDoc bookmark. Very large documents can take some time to load and actions that should encompass the whole document will only find a partially loaded document. The following statement will create a pause until the document is fully loaded.

ActiveDocument.GoTo(What:=wdGoToBookmark, Name:="\EndOfDoc").Select


2020-06-08 13:48:16

Lisa

Thank you for this. It worked. - L


2020-06-01 09:35:18

Andrew

Thanks Ken. Your reply was very helpful. You did forget \Char though. And for everyone else, here is an MS page listing the predefined bookmarks with their usages, which are not always quite what you might expect.

https://docs.microsoft.com/en-us/office/vba/word/concepts/miscellaneous/predefined-bookmarks


2020-06-01 04:59:04

Richard Price

It's worth noting one quirk about displaying hidden bookmarks: when I first select Insert -> Bookmark the "Hidden bookmarks" checkbox is already ticked, but the hidden bookmarks are not displayed. It's necessary to uncheck then recheck this box, in order to display them.

The Go To button in this dialogue is extremely useful for discovering the exact definition of hidden bookmarks that you may have accidentally extended, for example by hitting Enter while the cursor is within a heading, which can mess up your cross-references and Table of Contents if you're not careful. If you see a _Ref or _Toc spanning more than one line you can choose to delete the bookmark. The Table of Contents information will be regenerated next time you update the fields and choose "Update entire table". Cross-references may however be broken (displaying "Error! Bookmark Not Defined") in which case they will need to be re-inserted.


2020-05-31 04:31:23

Ken Endacott

There are two types of internal bookmarks, The first type have names starting with an underscore character such as _toc14343447 and are used for internal references such as by a REF or a TOC field. You can see a list of these bookmarks by checking Hidden bookmarks in the Bookmark menu. These bookmarks behave in the same way as user generated bookmarks except that they are not visible but you can go to them to see where they are located. In the Bookmark menu you cannot create one because it will only allow names starting with an alphabetic character but you can create hidden bookmarks in macros.

The second type of internal bookmark has names starting with a backslash. They are used by commands, for example when you press CTRL + Start in order to jump to the document start bookmarked with \StartOfDoc. They are not visible and can only be accessed directly in VBA. A hopefully complete list of these is:
\Cell
\Doc
\EndOfDoc
\EndOfSel
\HeadingLevel
\Line
\Page
\Para
\PrecSel2
\PrevSel1
\Section
\Sel
\StartOfDoc
\StartOfSel
\Table


2020-05-30 06:26:09

Ray McAllister

What are the internal bookmarks, mentioned here and used by Word? Is there any means of making them visible?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.