Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Referencing Info Entered in a Table.

Automatically Referencing Info Entered in a Table

by Allen Wyatt
(last updated June 6, 2016)

3

Kees has a table in a Word document. (This is a Word table, not an Excel table.) If he types a word in cell A1 he would like that word to automatically appear in cell E6 or, possibly, in a cell in an entirely different table.

There is no way, within Word, to have the word automatically appear in cell E6 as you type it; that is beyond the capabilities of the program. However, you could make sure that whatever is in cell A1 is duplicated in cell E6 by relying on bookmarks:

  1. Select the word in cell A1. (Don't include the end-of-cell marker; just select the word itself.)
  2. Press Shift+Ctrl+F5. Word displays the Bookmark dialog box. (See Figure 1.)
  3. Figure 1. The Bookmark dialog box.

  4. Enter a name for your bookmark, such as FirstWord (note that there are no spaces in the name).
  5. Click on Add. Word Adds the bookmark.
  6. Move to cell E6 or whatever cell you want to have the word appear.
  7. Insert a field by pressing Ctrl+F9.
  8. Within the field, type REF FirstWord (if you created a bookmark with a different name in step 4, use that name instead of FirstWord).
  9. Press F9 to update the field.

Remember that fields are automatically updated when you print your document or when you manually update them (as described in other issues of WordTips). You should also understand that if someone modifies the text in cell A1, that it is possible the bookmark you defined in step 4 will be deleted. If this happens, the only solution is to recreate the bookmark.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12127) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Referencing Info Entered in a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing an AutoShape

Need to change a shape you previously added to your worksheet? It's easy to do using the graphics tools provided by Excel. ...

Discover More

Converting Quark Documents to Word

A popular desktop publishing program is QuarkXPress. If you have a document in the program, you may want a way to get that ...

Discover More

Counting Document Lines

Need to know how many lines are in your document? Word provides a quick and easy way you can determine the information.

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Protecting Bookmarks

Bookmarks are a great boon in developing and working with documents—until someone deletes them. When it comes to ...

Discover More

Shortcut to Display Bookmarks

It can be helpful to see where the bookmarks are located in a document. This tip provides a quick way that you can both show ...

Discover More

Random OLE Bookmarks

Word has an irritating habit of placing unwanted bookmarks in a document that you've been editing for a while. These ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

2012-09-27 11:55:56

Mark Yankovsky

having followed the process, the inserted bookmark text is not displayed even after updating field.


2012-09-16 21:45:18

Brent Nielsen

You could also use a formula and reference the cell. Insert a field in the second location and put a formula pointing to the cell where the data is contained. This way the the value in the original cell could be changed and not have to worry about loosing the bookmark. And you would still get the referenced value updated.


2012-09-15 14:14:23

Bob

Surely a Ctrl+C and move to cell and Ctrl+B would be a lot less messing round.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.