Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Referencing Info Entered in a Table.

Automatically Referencing Info Entered in a Table

by Allen Wyatt
(last updated June 6, 2016)

3

Kees has a table in a Word document. (This is a Word table, not an Excel table.) If he types a word in cell A1 he would like that word to automatically appear in cell E6 or, possibly, in a cell in an entirely different table.

There is no way, within Word, to have the word automatically appear in cell E6 as you type it; that is beyond the capabilities of the program. However, you could make sure that whatever is in cell A1 is duplicated in cell E6 by relying on bookmarks:

  1. Select the word in cell A1. (Don't include the end-of-cell marker; just select the word itself.)
  2. Press Shift+Ctrl+F5. Word displays the Bookmark dialog box. (See Figure 1.)
  3. Figure 1. The Bookmark dialog box.

  4. Enter a name for your bookmark, such as FirstWord (note that there are no spaces in the name).
  5. Click on Add. Word Adds the bookmark.
  6. Move to cell E6 or whatever cell you want to have the word appear.
  7. Insert a field by pressing Ctrl+F9.
  8. Within the field, type REF FirstWord (if you created a bookmark with a different name in step 4, use that name instead of FirstWord).
  9. Press F9 to update the field.

Remember that fields are automatically updated when you print your document or when you manually update them (as described in other issues of WordTips). You should also understand that if someone modifies the text in cell A1, that it is possible the bookmark you defined in step 4 will be deleted. If this happens, the only solution is to recreate the bookmark.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12127) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Automatically Referencing Info Entered in a Table.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Combining Numbers and Text in a Cell

There are times when it can be beneficial to combine both numbers and text in the same cell. This can be easily done using a ...

Discover More

Changing ToolTips for a Macro Button

Want to change the ToolTip that appears when you hover the mouse over a button on a toolbar? It's a bit more involved than ...

Discover More

Controlling Names of Backup Files

Want to control the name and location of your document backup? Here are some ideas that may help.

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Bookmark Error when Printing

Bookmarks are commonly used in Word documents as a way to cross-reference information. If the bookmark referenced by the ...

Discover More

Protecting Bookmarks

Bookmarks are a great boon in developing and working with documents—until someone deletes them. When it comes to ...

Discover More

Removing All Bookmarks

Need to get rid of a lot of bookmarks all at once? Word doesn't provide a way to do it, but you can use the short macro in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 4?

2012-09-27 11:55:56

Mark Yankovsky

having followed the process, the inserted bookmark text is not displayed even after updating field.


2012-09-16 21:45:18

Brent Nielsen

You could also use a formula and reference the cell. Insert a field in the second location and put a formula pointing to the cell where the data is contained. This way the the value in the original cell could be changed and not have to worry about loosing the bookmark. And you would still get the referenced value updated.


2012-09-15 14:14:23

Bob

Surely a Ctrl+C and move to cell and Ctrl+B would be a lot less messing round.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.