Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Transposing Two Paragraphs.

Transposing Two Paragraphs

by Allen Wyatt
(last updated September 4, 2021)

As you are developing a document, there may be times when you want to transpose two adjacent paragraphs. One way is to use the Shift+Alt+Down Arrow or Shift+Alt+Up Arrow shortcuts to adjust paragraph order. If you want to actually transpose two paragraphs, however, and you need to do that quite often, you could accomplish the task using a macro.

The following macro will make short work of the task. All you need to do is position the insertion point between two paragraphs you want to transpose, and then issue this macro:

Sub TransposeParagraphs()
    Selection.MoveUp Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.MoveLeft Unit:=wdCharacter, Count:=1
    Selection.MoveDown Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Cut
    Selection.MoveDown Unit:=wdParagraph, Count:=1
    Selection.Range.Paste
End Sub

If you position the insertion point inside a paragraph instead of between paragraphs, the macro assumes you want to transpose the current paragraph with the following paragraph.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9142) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Transposing Two Paragraphs.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Your Name

One of the many pieces of information that Excel keeps track of is your name. If you want to change your name for Excel's ...

Discover More

Using the Style Area

The style area is an esoteric feature of Word that allows you to easily see the styles applied to the paragraphs in your ...

Discover More

Changing Your System Date and Time

Need to change the date and time maintained by Windows? It's easy to do using the steps in this tip.

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Ctrl+V No Longer Works

One of the most commonly used keyboard shortcuts is CTRL+V, which is used to paste the contents of the Clipboard. If ...

Discover More

Repeating Your Typing

Want a quick way to repeat a word or phrase you just typed? Here's the shortcut you need.

Discover More

Differences between Deleting, Clearing, and Cutting

When getting rid of text from your document, Word allows you to delete, clear, or cut. Here are the differences between ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three less than 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.