Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Transposing Two Paragraphs.
As you are developing a document, there may be times when you want to transpose two adjacent paragraphs. All you need to do is position the insertion point between two paragraphs you want to transpose, and then issue the macro in this tip. If you position the cursor inside a paragraph, it assumes you want to transpose the current paragraph with the following. This macro, TransposeParagraphs, will do the trick:
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Sub TransposeParagraphs()
Selection.MoveUp Unit:=wdParagraph, _
Count:=1, Extend:=wdExtend
Selection.MoveLeft Unit:=wdCharacter, Count:=1
Selection.MoveDown Unit:=wdParagraph, _
Count:=1, Extend:=wdExtend
Selection.Range.Cut
Selection.MoveDown Unit:=wdParagraph, Count:=1
Selection.Range.Paste
End Sub
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9142) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Transposing Two Paragraphs.
Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!
When you type quote marks in a document, Word normally changes them to Smart Quotes. They look better on a printout, but ...
Discover MoreSometimes Word can be rather cryptic in the error messages it provides. One such cryptic message warns about "too many ...
Discover MoreDashes have a lot of different uses in writing. Word supports three types of dashes, as discussed in this tip.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2014-12-22 12:30:23
Phil Reinemann
What is the key combo on a Mac with Word 2011?
On a Mac keyboard 'alt' is 'option' key (alt is upper left of the word 'option') and 'alt' maybe is obtained by clicking option with the shift key, so how does one SHIFT + 'SHIFT+alt'?
I tried SHIFT+option (the alt key) and an arrow, and all it did was highlight the rest of the paragraph to the end (down-arrow) or to the beginning (up-arrow).
2014-02-22 12:09:10
rcstan98
I use Alt + Shift + up/down arrows to move entire Paragraphs. This same key combination works in Tables, and moves entire Rows up/down.
This works in all versions of Word, beginning with 2000.
A great characteristic of this key combo is that you need not Select anything; just park your Cursor any place within the Paragraph or Row to be moved, and voila!
2014-02-22 11:32:32
Surendera M Bhanot
Thanks Allen for taking this matter up and Bigger thanks to E Nora for making the things more easier.
One can not only go up and down one para but a number of paras with each stroke of up/down arrow.
So wonderful
2014-02-22 11:10:18
E Nora
An even easier shortcut: With cursor in the first paragraph, press [SHIFT]+[ALT]+down arrow. This moves the current paragraph down below its following paragraph. [SHIFT]+[ALT]+ up arrow does the reverse.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2018 Sharon Parq Associates, Inc.
Comments