Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Transposing Two Paragraphs.

Transposing Two Paragraphs

by Allen Wyatt
(last updated November 27, 2014)

4

As you are developing a document, there may be times when you want to transpose two adjacent paragraphs. All you need to do is position the insertion point between two paragraphs you want to transpose, and then issue the macro in this tip. If you position the cursor inside a paragraph, it assumes you want to transpose the current paragraph with the following. This macro, TransposeParagraphs, will do the trick:

Sub TransposeParagraphs()
    Selection.MoveUp Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.MoveLeft Unit:=wdCharacter, Count:=1
    Selection.MoveDown Unit:=wdParagraph, _
      Count:=1, Extend:=wdExtend
    Selection.Range.Cut
    Selection.MoveDown Unit:=wdParagraph, Count:=1
    Selection.Range.Paste
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9142) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Transposing Two Paragraphs.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ensuring Standardized Numbering

Want to make sure your paragraph numbering looks the same on different computer systems? It's a harder task in Word than it ...

Discover More

Relative References when Recording Macros

When you record a macro, make sure that you know how Excel is recording your cell movements. This tip explains the problem ...

Discover More

Boxes in Boxes

When you insert a text box within another text box, you may expect any text in the outer text box to wrap around the inner ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Automatically Selecting Words

When editing a document, Word normally selects entire words as you use the mouse to select text. This tip explains why this ...

Discover More

Plain Text Pasting as the Default

Pasting 'plain text' into a document is one of the most common ways of pasting information. Wouldn't it be great if this ...

Discover More

Ignoring Smart Quotes when Comparing Text

When comparing two pieces of text, you may find that Word's smart quotes can mess up the comparison. Here's a quick way to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 0?

2014-12-22 12:30:23

Phil Reinemann

What is the key combo on a Mac with Word 2011?

On a Mac keyboard 'alt' is 'option' key (alt is upper left of the word 'option') and 'alt' maybe is obtained by clicking option with the shift key, so how does one SHIFT + 'SHIFT+alt'?

I tried SHIFT+option (the alt key) and an arrow, and all it did was highlight the rest of the paragraph to the end (down-arrow) or to the beginning (up-arrow).


2014-02-22 12:09:10

rcstan98

I use Alt + Shift + up/down arrows to move entire Paragraphs. This same key combination works in Tables, and moves entire Rows up/down.

This works in all versions of Word, beginning with 2000.

A great characteristic of this key combo is that you need not Select anything; just park your Cursor any place within the Paragraph or Row to be moved, and voila!


2014-02-22 11:32:32

Surendera M Bhanot

Thanks Allen for taking this matter up and Bigger thanks to E Nora for making the things more easier.

One can not only go up and down one para but a number of paras with each stroke of up/down arrow.

So wonderful


2014-02-22 11:10:18

E Nora

An even easier shortcut: With cursor in the first paragraph, press [SHIFT]+[ALT]+down arrow. This moves the current paragraph down below its following paragraph. [SHIFT]+[ALT]+ up arrow does the reverse.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.