Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Transposing Two Paragraphs.
by Allen Wyatt
(last updated September 4, 2021)
As you are developing a document, there may be times when you want to transpose two adjacent paragraphs. One way is to use the Shift+Alt+Down Arrow or Shift+Alt+Up Arrow shortcuts to adjust paragraph order. If you want to actually transpose two paragraphs, however, and you need to do that quite often, you could accomplish the task using a macro.
The following macro will make short work of the task. All you need to do is position the insertion point between two paragraphs you want to transpose, and then issue this macro:
Sub TransposeParagraphs() Selection.MoveUp Unit:=wdParagraph, _ Count:=1, Extend:=wdExtend Selection.MoveLeft Unit:=wdCharacter, Count:=1 Selection.MoveDown Unit:=wdParagraph, _ Count:=1, Extend:=wdExtend Selection.Range.Cut Selection.MoveDown Unit:=wdParagraph, Count:=1 Selection.Range.Paste End Sub
If you position the insertion point inside a paragraph instead of between paragraphs, the macro assumes you want to transpose the current paragraph with the following paragraph.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9142) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Transposing Two Paragraphs.
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