An Easy Way to Count Items

Written by Allen Wyatt (last updated October 17, 2020)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365

A while back I was working with a document that actually contained a list of movies in my home video library. Each movie title was on a single line, but as far as Word was concerned, each was a single paragraph. (In other words, each movie title had a "hard return" at its end.)

I got to wondering how many movies I had in my library, so I used a tried-and-true simple way to find out:

Select all the items. (In this case I selected all the movie titles.)
Display the Home tab of the ribbon.
Click the Numbering tool in the Paragraph group. Each item (movie) is numbered by Word.
Press the Right Arrow on the keyboard. Word displays the very end of the list where you can now see how many items are in the list.
Press Ctrl+Z to undo the numbering.

That's it—quick and easy and you can tell how many items are in whatever group of items you selected in step 1.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13332) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

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