An Easy Way to Count Items

by Allen Wyatt
(last updated December 6, 2014)

3

Last week I was working with a document that actually contained a list of movies in my home video library. Each movie title was on a single line, but as far as Word was concerned, each was a single paragraph. (In other words, each movie title had a "hard return" at its end.)

I got to wondering how many movies I had in my library, so I used a tried-and-true simple way to finding out:

  1. Select all the items. (In this case I selected all the movie titles.)
  2. Display the Home tab of the ribbon.
  3. Click the Numbering tool in the Paragraph group. Each item (movie) is numbered by Word.
  4. Press the Right Arrow on the keyboard. Word displays the very end of the list where you can now see how many items are in the list.
  5. Press Ctrl+Z to undo the numbering.

That's it—quick and easy and you can tell how many items are in whatever group of items you selected in step 1.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13332) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Bogging Down with Calculated Items

Create a complex PivotTable and you may find that your system slows to a crawl. The reason for this may be due to the way in ...

Discover More

Converting Numbers to Strings

VBA is great at working with both strings and numbers. At some point you may have a number you need to convert to a string. ...

Discover More

Repaginating Your Document in a Macro

When processing a document with a macro, you may need to have the macro repaginate the text. It's easy to do using the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Using Optional Hyphens

Adding hyphens to your document can affect the way in which Word wraps text from one line to the next. Optional hyphens, ...

Discover More

Checking for Words and Phrases

You may want to determine if a document contains a certain set of words or phrases. There are a couple of ways you can make ...

Discover More

Moving Section Breaks

Section breaks are used to divide a document into two or more sections that can be independently formatting. If you want to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 0 + 7?

2015-05-16 08:10:06

Jill Sharkey

If each movie title is a separate paragraph, click on Word Count in the Status Bar. The dialog displays the number of paragraphs in the document that have text (ignores empty paragraphs).


2014-12-06 11:22:57

Igor

Lyn, you opened my eyes... Thanks!


2014-12-06 05:36:48

Lyn Imeson

A quick way to count the occurrences of an item in the text: do a Find/Replace with '^&' in the Replace box. The result tells you how many were found without changing them. Combined with Wildcards this can be very useful.
E.g. I often have to tag items in text. I use this method to check I have the same number of <TIP> tags as </TIP> tags.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.