Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying and Moving Footnotes.

Copying and Moving Footnotes

by Allen Wyatt
(last updated March 1, 2014)

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Word implements a full-featured footnote system that allows you almost total control over where and how footnotes are printed. If you have previously inserted footnotes into your document and you want to duplicate a footnote, you can use techniques you already know for copying regular text. To copy a footnote, follow these steps:

  1. Highlight the footnote reference mark in your document.
  2. Press Ctrl+C. The footnote reference mark and the associated footnote are copied to the Clipboard.
  3. Position the insertion point at the location where you want to copy the footnote.
  4. Press Ctrl+V. The footnote reference mark is inserted in your document, and the associated footnote is added to the footnotes section. If you are using auto-numbered footnotes, all the footnotes in your document are renumbered.

If you instead want to move a footnote to another location in your document (or even in another document), you can use similar techniques. All you need to do is use Ctrl+X in step 2 instead of the noted Ctrl+C.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8874) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Copying and Moving Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 7 - 1?

2016-11-01 14:17:17

Lynn Ate

When I use the process described to move a footnote, the number of the footnote goes up. EX: I want to move footnote #1; I move it using ctrl+X and ctrl+V, and it moves but becomes footnote #2. There is now no footnote #1 either in the document or in the footnotes. This same thing happens if attempting to move later number footnotes. I end up with breaks in the numbering of footnotes.


2014-04-29 21:22:45

Bahnass

I translated a document into another language and i put the footnote reference in the new document in correct position, now i want to copy the text footnote from the old document to the new document which i translated ... What can i do.....thanks for your help


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