Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying and Moving Footnotes.

Copying and Moving Footnotes

by Allen Wyatt
(last updated May 23, 2018)

2

Word implements a full-featured footnote system that allows you almost total control over where and how footnotes are printed. If you have previously inserted footnotes into your document and you want to duplicate a footnote, you can use techniques you already know for copying regular text. To copy a footnote, follow these steps:

  1. Highlight the footnote reference mark in your document.
  2. Press Ctrl+C. The footnote reference mark and the associated footnote are copied to the Clipboard.
  3. Position the insertion point at the location where you want to copy the footnote.
  4. Press Ctrl+V. The footnote reference mark is inserted in your document, and the associated footnote is added to the footnotes section. If you are using auto-numbered footnotes, all the footnotes in your document are renumbered.

If you instead want to move a footnote to another location in your document (or even in another document), you can use similar techniques. All you need to do is use Ctrl+X in step 2 instead of the noted Ctrl+C.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8874) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Copying and Moving Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Counting Shaded Cells

Ever want to know how many cells in a worksheet (or a selection) are shaded in some way? You can create a handy little ...

Discover More

Superscript and Subscript at the Same Place

Do you want a superscript and subscript character to appear directly above each other? There are multiple ways you can ...

Discover More

Changing the Style Area Font

The style area, displayed at the left side of your document, can be helpful in understanding how styles are used in your ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Viewing Footnotes

Adding footnotes to a document is essential for some types of writing. How you view those footnotes depends on the ...

Discover More

Changing the Footnote Continuation Notice

When a footnote needs to span two printed pages, Word prints a continuation notice at the end of the footnote being ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five less than 7?

2016-11-01 14:17:17

Lynn Ate

When I use the process described to move a footnote, the number of the footnote goes up. EX: I want to move footnote #1; I move it using ctrl+X and ctrl+V, and it moves but becomes footnote #2. There is now no footnote #1 either in the document or in the footnotes. This same thing happens if attempting to move later number footnotes. I end up with breaks in the numbering of footnotes.


2014-04-29 21:22:45

Bahnass

I translated a document into another language and i put the footnote reference in the new document in correct position, now i want to copy the text footnote from the old document to the new document which i translated ... What can i do.....thanks for your help


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.