Footnotes for Chapters

by Allen Wyatt
(last updated June 22, 2019)

3

Mary Anne is preparing an academic text that has footnotes. The text has several chapters, each of which she has placed in a separate section. She has configured the footnotes to start at number 1 at the beginning of each section (chapter). But there's a problem: some of the chapters contain landscape as well as portrait pages, which she has to set in sections, too, so there are sections within sections. Mary Anne wonders how to get Word to start renumbering the footnotes at the beginning of each chapter, not each separate section.

Believe it or not, the easiest way to deal with this is to break up your document into individual files for your chapters. That way "sections within sections" becomes "sections within documents" and the problem goes away. It may, depending on your document and how you envision working with it, introduce other problems, but it is still the cleanest way to deal with this particular problem.

If you cannot create individual documents for each chapter, there is a workaround you can try. This approach should only be taken as you are about done editing the document. For those sections where the footnote numbering must continue, place the insertion pointer within the section and display the Footnote and Endnote dialog box. (Display the Reference tab of the ribbon and click the small icon at the bottom-right of the Footnotes group.) (See Figure 1.)

Figure 1. The Footnote and Endnote dialog box.

Choose Restart Each Section from the Numbering drop-down list. You also need to change the Start At field so that the footnotes in that particular section will start with the number you expect. Setting the Numbering drop-down list to Continuous won't work (as you might expect), as it calculates a starting footnote number based on the total number of footnotes in the document as a whole; it doesn't look at the ending footnote number in the previous section and simply increment it. (That would, of course, be too easy!)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12598) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Unwanted Read-Only Workbook Status

Once a workbook assumes a "read-only" status, it can be a real pain to get that status removed. This tip explains why and ...

Discover More

Inserting the Current Month

Need to add the name of the current month to your document? Word includes a field that can make the addition easy, and it ...

Discover More

Getting Rid of Modify Style Message

When you apply styles to a paragraph, you may periodically see a message asking if you want to reapply the style or ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Heavy-Duty Footnotes

Word allows you to add footnotes to a document, but they are rather straightforward and simple in their application. If ...

Discover More

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 6?

2021-04-28 13:34:49

Stuart Dryden

Dear Mr Wyatt

I realise that I did not attach the screenshots I had taken to illustrate the problems with the settings that I mentioned oi my previous submission and so I attach them now.

Fig 1- Start at Resets to 1, Fig 2 - Numbering resets to Continuous, Fig 3 - Number 5 typed directly into box

Best regards

Stuart Dryden

[{fig1}] [{fig2}], [{fig3}]


2021-04-27 07:16:31

Stuart Dryden

Dear Mr Wyatt

Many thanks for your detailed tips on implementing the footnotes function in MS Word, in particular restarting the footnote numbering for each 'Chapter' or main section of a document. ( I am using MS Word 2016 on a W10 Home 64-bit laptop). Your example document in your example is exactly my situation as my document has had to use Section Breaks to switch between landscape and portrait formats and so the standard MS feature for restarting the numbering doesn't work. As the document is at a late stage I tried using the clever workaround in your trip - to restart numbering for a section within a section. I think this means selecting 'Restart in Section,' setting the 'Start at number' to one more than the previous footnote in the overall section, and then applying it to 'This Section'. Perhaps I didn't do it correctly as I have not been able to make it work. I get the following responses. If I select 'Start at' (say) '5' and for Numbering 'Restart each section' the Start at number automatically changes to '1'. {Fig1} If I then reset the Start at number to '5' by using the up/down arrows adjacent to the number, then the Numbering box autoresets to 'Continuous' {Fig2}. If I try to fool it by setting 'Restart each section' and then typing the number 5 directly into the Start at box, the Numbering box does stay at 'Restart each section' {Fig3} but when I click apply (just to 'This section') the footnote numbering in the section-within -a -section starts from 1 not 5. I hope I've just not correctly understood the instructions .


2019-08-23 23:02:21

Molly O'Brien

I have multiple chapters in separate documents, but I would like the footnote numbers to be sequential in all of the documents. I am working in Word on a MAC.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.