Footnotes for Chapters

by Allen Wyatt
(last updated February 4, 2019)

Mary Anne is preparing an academic text that has footnotes. The text has several chapters, each of which she has placed in a separate section. She has configured the footnotes to start at number 1 at the beginning of each section (chapter). But there's a problem: some of the chapters contain landscape as well as portrait pages, which she has to set in sections, too, so there are sections within sections. Mary Anne wonders how to get Word to start renumbering the footnotes at the beginning of each chapter, not each separate section.

Believe it or not, the easiest way to deal with this is to break up your document into individual files for your chapters. That way "sections within sections" becomes "sections within documents" and the problem goes away. It may, depending on your document and how you envision working with it, introduce other problems, but it is still the cleanest way to deal with this particular problem.

If you cannot create individual documents for each chapter, there is a workaround you can try. This approach should only be taken as you are about done editing the document. For those sections where the footnote numbering must continue, place the insertion pointer within the section and display the Footnote and Endnote dialog box. (Display the Reference tab of the ribbon and click the small icon at the bottom-right of the Footnotes group.) (See Figure 1.)

Figure 1. The Footnote and Endnote dialog box.

Choose Restart Each Section from the Numbering drop-down list. You also need to change the Start At field so that the footnotes in that particular section will start with the number you expect. Setting the Numbering drop-down list to Continuous won't work (as you might expect), as it calculates a starting footnote number based on the total number of footnotes in the document as a whole; it doesn't look at the ending footnote number in the previous section and simply increment it. (That would, of course, be too easy!)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12598) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving in PostScript Format

Word can save your document in PostScript format so that it can be easily processed by other programs that work with ...

Discover More

Unwanted Page Breaks in Cross-References

You can use fields to cross-reference different text in a document. If you get unwanted results from the ...

Discover More

Setting Print Ranges for Multiple Worksheets

Need the same print range set for different worksheets in the same workbook? It can't be done in one step manually, but ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Jumping to a Footnote

Jumping to a specific footnote can be very handy if your document has a lot of footnotes in it. Word provides the ...

Discover More

Footnotes for Tables

Word includes a powerful feature that allows you to add footnotes and endnotes to your document. What if you want them at ...

Discover More

Using Multiple References to the Same Footnote

Do you want to have multiple footnote references to the same actual footnote in a document? The easiest way to do this is ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.