Footnotes for Chapters

Written by Allen Wyatt (last updated June 22, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


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Mary Anne is preparing an academic text that has footnotes. The text has several chapters, each of which she has placed in a separate section. She has configured the footnotes to start at number 1 at the beginning of each section (chapter). But there's a problem: some of the chapters contain landscape as well as portrait pages, which she has to set in sections, too, so there are sections within sections. Mary Anne wonders how to get Word to start renumbering the footnotes at the beginning of each chapter, not each separate section.

Believe it or not, the easiest way to deal with this is to break up your document into individual files for your chapters. That way "sections within sections" becomes "sections within documents" and the problem goes away. It may, depending on your document and how you envision working with it, introduce other problems, but it is still the cleanest way to deal with this particular problem.

If you cannot create individual documents for each chapter, there is a workaround you can try. This approach should only be taken as you are about done editing the document. For those sections where the footnote numbering must continue, place the insertion pointer within the section and display the Footnote and Endnote dialog box. (Display the Reference tab of the ribbon and click the small icon at the bottom-right of the Footnotes group.) (See Figure 1.)

Figure 1. The Footnote and Endnote dialog box.

Choose Restart Each Section from the Numbering drop-down list. You also need to change the Start At field so that the footnotes in that particular section will start with the number you expect. Setting the Numbering drop-down list to Continuous won't work (as you might expect), as it calculates a starting footnote number based on the total number of footnotes in the document as a whole; it doesn't look at the ending footnote number in the previous section and simply increment it. (That would, of course, be too easy!)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12598) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 4 - 1?

2021-04-28 13:34:49

Stuart Dryden

Dear Mr Wyatt

I realise that I did not attach the screenshots I had taken to illustrate the problems with the settings that I mentioned oi my previous submission and so I attach them now.

Fig 1- Start at Resets to 1, Fig 2 - Numbering resets to Continuous, Fig 3 - Number 5 typed directly into box

Best regards

Stuart Dryden

[{fig1}] [{fig2}], [{fig3}]


2021-04-27 07:16:31

Stuart Dryden

Dear Mr Wyatt

Many thanks for your detailed tips on implementing the footnotes function in MS Word, in particular restarting the footnote numbering for each 'Chapter' or main section of a document. ( I am using MS Word 2016 on a W10 Home 64-bit laptop). Your example document in your example is exactly my situation as my document has had to use Section Breaks to switch between landscape and portrait formats and so the standard MS feature for restarting the numbering doesn't work. As the document is at a late stage I tried using the clever workaround in your trip - to restart numbering for a section within a section. I think this means selecting 'Restart in Section,' setting the 'Start at number' to one more than the previous footnote in the overall section, and then applying it to 'This Section'. Perhaps I didn't do it correctly as I have not been able to make it work. I get the following responses. If I select 'Start at' (say) '5' and for Numbering 'Restart each section' the Start at number automatically changes to '1'. {Fig1} If I then reset the Start at number to '5' by using the up/down arrows adjacent to the number, then the Numbering box autoresets to 'Continuous' {Fig2}. If I try to fool it by setting 'Restart each section' and then typing the number 5 directly into the Start at box, the Numbering box does stay at 'Restart each section' {Fig3} but when I click apply (just to 'This section') the footnote numbering in the section-within -a -section starts from 1 not 5. I hope I've just not correctly understood the instructions .


2019-08-23 23:02:21

Molly O'Brien

I have multiple chapters in separate documents, but I would like the footnote numbers to be sequential in all of the documents. I am working in Word on a MAC.


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