Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Comments to Your Document.

Adding Comments to Your Document

Written by Allen Wyatt (last updated August 28, 2021)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021


Word allows you to add comments to your document, as a separate element of the document. Comments do not interfere with the main text and appear in their own area of the document. Comments are normally not printed when you print a document.

Here's how to add your own comments:

  1. Place the insertion point where you want the comment anchored. You can, if you desire, choose a passage of text about which you wish to comment—just select the text as you would normally select it.
  2. Display the Review tab of the ribbon.
  3. Click on the New Comment tool in the Comments group. Word places a comment in the margin.
  4. Type in your comment text.
  5. When done with the comment, click somewhere in the document outside of the comment.

If you later want to view the comments, display the Review tab of the ribbon and use the Next and Previous tools, in the Comments group, to move from comment to comment.

To add a comment to your document without taking your hands off the keyboard, you can use the Ctrl+Alt+M key combination

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8761) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Adding Comments to Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting Text Files with VBA

Got a bunch of text that you've imported from a text file? Need to make it look better? You can take a stab at it with ...

Discover More

Putting an X in a Clicked Cell

Need to click on a cell and have it replaced with an "X"? Macros make it easy to do, as illustrated in this tip.

Discover More

Preventing the Left Margin of a Footer from Moving

When you print a document, does the position of the page footer seem to move left and right? This could have to do with ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 365 applications with VBA programming. Written in clear terms and understandable language, the book includes systematic tutorials and contains both intermediate and advanced content for experienced VB developers. Designed to be comprehensive, the book addresses not just one Office application, but the entire Office suite. Check out Mastering VBA for Microsoft Office 365 today!

More WordTips (ribbon)

Deleting Commented Text

Word allows you to add comments to your document to aid in the development of the document. At some point you may want to ...

Discover More

Viewing Comments From a Specific Reviewer

If you have multiple editors (or authors) working on the same document, and each of them is adding comments, you may want ...

Discover More

Hiding Individual Comments

When developing a document, a common practice is to use comments to discuss changes with other people or to make notes ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is two more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.