Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Updating an Entire TOC from a Macro.
If you have a document that contains a table of contents (TOC), and you update the fields in the entire document, Word asks if you want to update the entire table, the chapter entries, or just the page numbers associated with the existing chapter entries in the Table of Contents. This occurs because TOCs are implemented through the use of a field, and when you update all fields you are telling Word you also want to update the field underlying the TOC.
You can update a TOC using a macro by utilizing the TablesOfContents collection. Each item in the collection represents a single TOC in the document. (In most documents the collection will consist of only a single item.) To update the entire TOC, you use this format of the command:
ActiveDocument.TablesOfContents(1).Update
The Update method is what does the work; it updates the TOC. If you want to update only the page numbers in the TOC, you use an entirely different method:
ActiveDocument.TablesOfContents(1).UpdatePageNumbers
Whenever you use commands like these in a macro, it is a good idea to make sure that there is actually a TOC in the document before you try to do any updating. The easiest way to do this is to just check the Count property for the collection, as shown here:
If ActiveDocument.TablesOfContents.Count = 1 Then _ ActiveDocument.TablesOfContents(1).Update
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8621) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Updating an Entire TOC from a Macro.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
Adding multiple tables of contents is a must for some types of document design. Here's a great overview of how you can ...
Discover MoreAdding dot leaders before page numbers in a table of contents or table of authorities can make the finished table look ...
Discover MoreIf you need to create a specialized table of contents, you need to know how to add TOC entries to your document. It's ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2016-07-16 08:20:16
bogdan
I continued my searches and I succeeded to find something useful (Paul McFedries: http://www.quepublishing.com/articles/article.aspx?p=731710&seqNum=2 ). The original macro saves a file automatically (actually what Word is also doing itself) and I pasted the line for updating TOC. Sorry again for my novice level regarding macros :)
2016-07-16 07:44:55
I work with Word 2016 and no macros experience. I need a macro for automatically/continuously update TOC at certain time intervals (minutes). Including some guidance for inserting it in the Word file. I searched extensively a solution on internet but no luck. I truly appreciate any help on this matter. And I thank you very much in advance.
2013-06-17 09:46:15
Bryan
If you have an undetermined number of tables of contents at run time (i.e., like Allen's example where you need to check if one exists at all, or a situation where you may have more than one TOC), you can use this code instead:
Dim toc As TableOfContents
For Each toc In ActiveDocument.TablesOfContents
toc.Update
Next toc
Or, of course, if you just want the page nubmers, you can replace toc.Update with toc.UpdatePageNumbers.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2019 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: 
Comments