Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Updating an Entire TOC from a Macro.
Written by Allen Wyatt (last updated November 16, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021
If you have a document that contains a table of contents (TOC), and you update the fields in the entire document, Word asks if you want to update the entire table, the chapter entries, or just the page numbers associated with the existing chapter entries in the Table of Contents. This occurs because TOCs are implemented through the use of a field, and when you update all fields you are telling Word you also want to update the field underlying the TOC.
You can update a TOC using a macro by utilizing the TablesOfContents collection. Each item in the collection represents a single TOC in the document. (In most documents the collection will consist of only a single item.) To update the entire TOC, you use this format of the command:
ActiveDocument.TablesOfContents(1).Update
The Update method is what does the work; it updates the TOC. If you want to update only the page numbers in the TOC, you use an entirely different method:
ActiveDocument.TablesOfContents(1).UpdatePageNumbers
Whenever you use commands like these in a macro, it is a good idea to make sure that there is actually a TOC in the document before you try to do any updating. The easiest way to do this is to just check the Count property for the collection, as shown here:
If ActiveDocument.TablesOfContents.Count = 1 Then _ ActiveDocument.TablesOfContents(1).Update
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8621) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Updating an Entire TOC from a Macro.
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2025-08-28 11:57:29
Barbie
This worked great, but would have been even more useful if it had addressed the possibility that you do, in fact, have more than one TOC. I tried adapting the code for determining if there is a TOC to update the second one if there are two, etc., but still only the first one was updated. Finally, I was able to find code on another website that indeed steps through and updates all TOCs in a document. This was acceptable, though I would have liked to be able to update just the TOC I have the cursor in... Unfortunately, VBA code is basically a foreign language to me, so I can only make minor adjustments and still have it work.
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Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
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