Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Defining Styles.
by Allen Wyatt
(last updated December 22, 2018)
Styles are key to the underlying power of Word. They allow you to consistently define how your text should look throughout a document or a series of documents. There are a number of ways in which you can define styles, but the way you use them will depend most heavily on the version of Word you are using. To define a style in Word, simply follow these steps:
Figure 1. The Create New Style from Formatting dialog box.
Once the style is defined (or an existing style modified), you can use your style anywhere you like within your document.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (5946) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Defining Styles.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Using styles to format templates can save a lot of time and ensure consistency when working on several documents. Some ...Discover More
Insert one document into another and you may not get the results you expect. Here's why, along with what you can do about it.Discover More
Word is very flexible in what it allows you to search for. One thing it can't do, however, is allow you to search for ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.