Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Adding Page Numbers in Headers or Footers.

Adding Page Numbers in Headers or Footers

by Allen Wyatt
(last updated August 12, 2020)

5

If you already have headers and footers defined for your document, you can add a page number by simply editing the header or footer and then using one of the choices available by choosing the Insert tab of the ribbon, clicking the Page Number tool, and then choosing Current Position. The page number you choose is inserted at the location of your insertion point.

If the standard, run-of-the-mill page number does not fit your discriminating tastes, you may want to add page numbers to your headers or footers yourself. These types of page numbers can be rather fancy, if you like. For instance, you may want a page number to say, "Page 37" (special formatting with the word Page before the actual page number). To add page numbers in your headers and footers, follow these steps:

  1. Position the insertion point in the section of your document that you want to include page numbers.
  2. Open the header or footer area of the page you are viewing. You can do this by double-clicking within the header or footer areas. You can also display the Insert tab of the ribbon, click the Header or Footer tools (as desired), and then choose Edit Header or Edit Footer (as appropriate).
  3. In the header or footer, type the word Page followed by a space.
  4. Click on the Page Number tool and then click Current Position. From the resulting options, select the page number format that most closely corresponds to what you want to see. (I normally just choose Plain Number since I'm going to do my own formatting anyway.)
  5. Format your header or footer text as you would format normal text in your document.
  6. Click on Close Header and Footer.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8379) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Adding Page Numbers in Headers or Footers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 4 + 8?

2022-04-25 04:20:37

tom

Thank you ! Needed this !


2020-12-18 17:48:58

Dan Ethier

this page numbering thing is aggravating.
the program is not user friendly as it might take hours to accomplish .
i find it much faster to print the doc and page numbers by hand and scan it back into the computer.
i have managed to insert the page # occasionally but it is rare.
i think something as simple as a plain Jane page number could be accomplished with the button already there that says page number!
but noooo .


2016-10-11 02:36:57

Corey

Every time I have to do an essay I deal with the nonsense of headers with page numbers I get one and then the other is deleted it's absolutely infuriating because it should be simple and in bold to do instead of spending an hour trying to get them both on the header.


2016-07-16 10:36:26

patty

I edit papers and have to change page numbering. This is so difficult to do in Word, especially with section breaks to make tables and figures fit, change for columns than back, etc. Each change makes changing page numbers. I also have to have the first pages in small Roman numerals.

Please don't tell me how easy it is to do, as it isn't.


2015-07-18 06:57:28

sarma

Amazing, how many small but useful tips I get here. I knew formatting page numbers in footers, but learnt the simple trick of double clicking to open the footer. It's so handy. Thanks


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